Virtual Executive Assistant

1 day ago

Ayala Alabang, National Capital Region, Philippines Go Remote Staff Full time $40,000 - $60,000 per year
Join Our Team as an Virtual Executive Assistant – Where Every Day Brings Variety and Impact

Virtual Executive Assistant

In this dynamic long-term role, you'll wear many hats—providing executive support, managing social media activity, assisting with business development, and helping keep our financial and operational processes running smoothly. If you thrive in a fast-paced environment and are eager to contribute to a growing, forward-thinking team, we'd love to meet you

This role is perfect for someone who thrives on variety, loves working with people, and is excited to help shape the way a business runs and grows. If you're ready to take ownership, bring fresh ideas, and be part of something exciting—we want to hear from you

Job Responsibilities:

  • Executive & Administrative Support
    • Manage LinkedIn activity, including adding followers and researching prospective clients.
    • Assist with preparing and attending internal and client meetings, check-ins, and business development (BD) sessions.
    • Coordinate travel arrangements, including booking flights, accommodation, and airport transfers.
    • Maintain and update the Resource Planning Tool and other business documentation.
    • Support scheduling and organization of internal events (social, learning, and team building).
    • Manage email decluttering and communications on behalf of senior leaders.
    • Order and deliver gifts and office supplies, and support office lease administration.
    • Liaise with IT for helpdesk support and escalate issues as needed.
    • Assist with recruitment-related tasks and candidate follow-ups.
  • Business Development & Marketing Support
    • Conduct outreach to potential clients via LinkedIn, email, phone, and face-to-face interactions.
    • Help generate ideas for social media and marketing content.
    • Coordinate and compile content contributions from various stakeholders.
    • Prepare and issue BD materials, such as capability statements and follow-up emails.
    • Track client and prospect engagement and maintain contact databases.
    • Contribute to the development of the BD strategy and target client list.
    • Research and gather intel on potential clients using LinkedIn and other platforms.
  • Finance & Operations Support
    • Review aged debtors and follow up on outstanding payments.
    • Chase overdue client invoices and team timesheets.
    • Finalize client invoicing and support invoicing guidance.
    • Review and authorize payments on CommBiz and clear supplier invoices.
    • Provide input on budgeting, financial plans (FPs), and profitability reviews.
    • Assist with revenue analysis and preparation of financial reports.
    • Support project-related reporting (e.g., AHO, CMRI, Eighteen Park, Redcape, Kai)
    • Maintain accurate financial records and assist with audits and compliance.
Education and Work Experience:
  • With three (3) years of experience in administration, executive support, and social media marketing.
  • Strong written and verbal communication skills
  • Excellent organizational and multitasking abilities
  • High attention to detail and discretion with confidential information
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital tools
  • Familiarity with finance systems, invoicing tools, LinkedIn, major social media platforms (such as Instagram, Facebook, and X), and market research tools is a plus.
  • Able to work both independently and collaboratively with multiple stakeholders

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