Technical Admin Assistant

2 weeks ago

Mandaluyong City, National Capital Region, Philippines One Commerce (Int'l.) Corporation Full time ₱104,000 - ₱130,878 per year

Qualifications

  • Bachelor's degree in Industrial Engineering or any related course
  • At least 1–2 years of work experience in an administrative, liaison, or related role
  • Strong interpersonal, listening, and communication skills
  • Smart, resourceful, and with a confident personality
  • Proficient in Microsoft Excel (report preparation and tracking)
  • With previous liaison experience at NTC and established contacts across NTC departments
  • Familiar with the end-to-end process of NTC permits, radio station licenses, and value-added service requirements

Resource Utilization

  • Monitor and consolidate reports and documentation needed for projects

Executive Admin Support

  • Assist the Product Support Head in coordinating meetings, projects, and reports
  • Support the preparation of bid documents for submissions
  • Prepare and process JO, CA, liquidation reports, and related documents.
  • Organize meetings: prepare agendas, coordinate with committee members, track attendance, and prepare Minutes of Meetings (MoM)
  • Maintain and archive records of meetings, reports, and activities

Records Administration

  • Create, maintain, and safeguard both physical and electronic files for immediate retrieval
  • Ensure the confidentiality and security of company records
  • Facilitate the proper disposal of records in line with company policies

NTC Liaison Functions

  • Maintain a database of NTC applications and their statuses
  • Coordinate with internal departments and engineers to prepare the required documentation
  • Handle applications and renewals of NTC certificates, licenses, and permits (Registration Certification, Type Approval for RCE/CPE, Dealer's Permit, Permit to Purchase, Radio Station License, etc.)
  • Prepare NTC permitting/application BOM/SE for projects.
  • Monitor quality gates and ensure timely payment of fees (permit, shipment, NTP)

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