US Payroll Specialist

9 hours ago

Makati City, National Capital Region, Philippines Agile Technology & Operations Full time $70,000 - $120,000 per year

Position: US Payroll Specialist

Job Type: Full-Time, Hybrid (3x Onsite, 2x WFH)

Location: Makati, Philippines (Hybrid)

Work Hours: US Hours

About the Company

Agile Tech Ops is a fast-growing startup committed to creating cutting-edge software solutions that fuel our expansion. We're not just maintaining business-critical systems—we're building the future and collaborating with leading US companies to make a global impact.

Why Us?

● Exciting Challenges: Take on projects that drive growth and shape success.

● Continuous Learning: Thrive in a culture of lifelong learning with ample opportunities for professional development.

● Startup Spirit: Experience the energy and innovation of a fast-paced environment.

Job Summary

The US Payroll Specialist is responsible for processing and managing payroll for US-based employees while ensuring compliance with federal, state, and local regulations. This role maintains accurate payroll records, reconciles payroll accounts, and supports tax filings while serving as a key resource for payroll-related employee inquiries. The Payroll Specialist works closely with HR and Finance to ensure timely and accurate compensation.

Key Responsibilities

  • Process bi-weekly, semi-monthly, or monthly payroll for US employees in compliance with federal and state wage laws.
  • Maintain accurate payroll records, including wages, deductions, benefits, garnishments, and bonuses.
  • Reconcile payroll registers, general ledger accounts, and payroll-related balance sheet accounts.
  • Prepare and file federal, state, and local payroll tax returns, ensuring timely remittance of payroll taxes.
  • Stay up to date with IRS regulations, FLSA, and state-specific labor and tax laws.
  • Manage year-end payroll activities, including preparation of W-2 and 1099 forms.
  • Ensure compliance with company policies and SOX/internal controls.
  • Assist with audits (internal, external, IRS, DOL) by providing payroll-related documentation.
  • Collaborate with HR on new hires, terminations, and benefit enrollments that affect payroll.
  • Address employee payroll inquiries regarding pay, deductions, and taxes.

Qualifications

  • Bachelor's degree in Accounting, Finance, or a related field.
  • Minimum of 2–4 years of US payroll processing and payroll accounting experience.
  • Strong knowledge of US federal and state payroll tax regulations.
  • Proficiency with payroll software (e.g., ADP, Paychex, Workday, Ceridian) and MS Excel.
  • Experience in payroll reconciliations and journal entries.
  • Strong attention to detail, accuracy, and confidentiality.
  • Excellent analytical, organizational, and communication skills.

Preferred Skills:

  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
  • Experience with multi-state payroll.
  • Familiarity with GAAP and accounting reconciliations.

Salary: Competitive

Ready to embark on a journey of growth and innovation?

Send your resume to to start your application

Job Type: Full-time

Benefits:

  • Health insurance
  • Life insurance
  • Pay raise
  • Work from home

Schedule:

  • 8-hour shift
  • Monday to Friday
  • Night shift

Supplemental Pay:

  • 13th month salary
  • Performance bonus

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