Administrative Assistant

6 days ago

Makati City, National Capital Region, Philippines Mizuho Full time ₱250,000 - ₱500,000 per year

Duties and Responsibilities:

A. Receptionist

  • Screen all incoming telephone calls passing through the telephone trunk line
  • Welcomes visitors by greeting them in person or on the telephone and answering or referring their inquiries
  • Receive and dispatch mails and documents drom snd to external/ internal recipients
  • Coordinate with building security for access of guests to the office
  • Make follow up calls to suppliers and other business contacts
  • Monitor arrival and departure of visitors in the reception area.

B. Office Administration

  • Inventory and distribution of office supplies and consumables
  • Ensure timely preparation of the Purchase Orders (POs) for the office supplies and equipment acquisition
  • Updates supplies request in the Supplies House Ordering and Purchasing System (SHOPS)
  • Release of checks as payment Customer Checkbook processing
  • Coordinate with service providers for necessary maintenance of office equipment
  • Supervise cleaning of office premises.

C. Communications

  • Perform duties related to SWIFT and fax communications in the absence of the person in charge
  • Perform 1st decision approval in OFAC System in the abence of the person in charge.

D. Expense Administration

  • Handle petty cash administration
  • Prepare instruction sheet for expense payment processing including preparation checks, remittances, credit advice and tax certificates preparation.

E. Others

  • Store and manage Unprocessed Articles
  • Perform other tasks as may be assigned by the AD Manager.

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