Contract Administrator
5 days ago
ROLE SUMMARY
Our client is looking for a Contract Admin who will ensure accurate invoicing, monitor payment schedules, and follow up on outstanding balances. The role requires a detail-oriented individual with strong organizational skills to manage contracts, review billing terms, and handle client communications regarding collections.
WORK SCHEDULE: 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS:
- Perform the following billing tasks:
- Review customer contracts to ensure accurate setup of billing terms in the system
- Generate and distribute invoices in compliance with contract terms and timelines
- Address client inquiries related to invoices, billing adjustments, or discrepancies
- Coordinate with internal teams (sales and account management) to resolve billing-related issues
- Perform the following collection tasks:
- Monitor accounts receivable and identify overdue accounts
- Initiate follow-ups on outstanding payments via calls, emails, and letters
- Issue demand letters and escalate delinquent accounts per company policies
- Collaborate with legal teams on escalation for unresolved cases
- Perform the following administrative tasks:
- Maintain accurate records of contracts, billing schedules, and collections activity
- Prepare periodic reports on receivables, outstanding balances, and collections performance
- Update systems with payment status, collections notes, and resolved disputes
- Support audits by providing accurate documentation of billing and collections processes
QUALIFICATIONS:
- A Bachelor's degree in the related field is preferred
- Minimum 2-3 years in billing, accounts receivable, or collections
- Knowledge of industry-specific billing practices (e.g., construction, professional services)
- Familiarity with credit policies and procedures
- Experience in a fast-paced environment with multiple clients and contracts
- Familiarity with contract management and billing systems is a plus
- Knowledge of billing cycles, collections protocols, and reconciliation processes
- Proficiency in ERP software (e.g., SAP, Oracle, NetSuite) and Microsoft Office Suite, especially Excel
- Excellent communication skills (verbal and written) to interact with clients and internal teams
- Strong negotiation and problem-solving abilities
- Accurate in billing and tracking accounts
- Able to manage multiple deadlines and payment schedules effectively
- Takes ownership of collections goals and can resolve issues proactively
- Can work closely with cross-functional teams to achieve results
What awaits you upon securing the position?
- Attractive compensation
- Assured allowances
- Leave credits
- Overtime Pay
- Night differential benefits
- Comprehensive health and life insurance upon hiring, covering one free dependent
- Special anniversary incentives
- 13th-month salary bonus
- We provide the necessary equipment
Other Details
- Full Time
- Permanent WFH set-up
- Job Type: Full-time
What awaits you upon securing the position?
- Attractive compensation
- Assured allowances
- Leave credits
- Overtime Pay
- Night differential benefits
- Comprehensive health and life insurance upon hiring, covering one free dependent
- Special anniversary incentives
- 13th-month salary bonus
- We provide the necessary equipment
Other Details
- Full Time
- Permanent WFH set-up
- Job Type: Full-time
-
Contracts Administrator
5 days ago
Manila, National Capital Region, Philippines Alpha Pro Partners Full time ₱800,000 - ₱1,200,000 per yearPosition SummaryWe are is seeking a detail-oriented and proactive Contracts Administrator to join our Legal team. This role is critical in managing the full lifecycle of contracts across the Group of Companies, including client agreements, service provider contracts, vendor arrangements, and internal company agreements. The Contracts Administrator ensures...
-
Contracts Administrator
2 weeks ago
Manila, National Capital Region, Philippines Outsourced Quality Assured Services Inc. (ISO Certified) Full time ₱1,200,000 - ₱3,600,000 per yearSeeking a detail-oriented and proactive Contracts Administrator to join our Legal team. This role is critical in managing the full lifecycle of contracts including client agreements, service provider contracts, vendor arrangements, and internal company agreements. The Contracts Administrator ensures compliance with internal policies, facilitates efficient...
-
FT Contract Administrator
3 days ago
Manila, National Capital Region, Philippines Outsourced Full time ₱1,200,000 - ₱3,600,000 per yearJob DescriptionSeeking a detail-oriented and proactive Contracts Administrator to join our Legal team. This role is critical in managing the full lifecycle of contracts including client agreements, service provider contracts, vendor arrangements, and internal company agreements. The Contracts Administrator ensures compliance with internal policies,...
-
Contract Administrator
3 days ago
Manila, National Capital Region, Philippines JPMorganChase Full time ₱900,000 - ₱1,200,000 per yearJOB DESCRIPTIONJoin our Commercial Bank Client Onboarding group as a Documentation Specialist, where you will be responsible for researching and preparing all documents required for account opening, products, and services for our commercial customers. This role involves educating clients and internal partners on the requirements of authorization and Treasury...
-
WFH Contract Administrator
5 days ago
Manila, National Capital Region, Philippines BruntWork Full timeJob Role Summary/OverviewJoin a growing luxury home building company as a Contract Administrator/Bookkeeper VA where you'll be the backbone of their financial operations. In this role, you'll ensure smooth financial workflows by processing invoices, tracking project costs, and maintaining clear communication with suppliers and contractors.Job HighlightsRate:...
-
Manila, National Capital Region, Philippines Brunt Work Full time ₱1,200,000 - ₱1,800,000 per yearOverviewJoin a dynamic construction development company that specializes in securing and managing government construction contracts. This established organization plays a vital role in building critical infrastructure projects that make a real impact in communities across the nation. With a strong reputation in the government contracting space and an active...
-
Contract Payroll Administrator
5 days ago
Manila, National Capital Region, Philippines Robert Walters Full time ₱1,200,000 - ₱2,400,000 per yearAbout The RoleReporting to the Contract Payroll Manager, this position will focus on providing administrative support for the temp contractor payroll team across Asia (e.g., Singapore, Hong Kong, Japan, etc.)ResponsibilitiesSend timesheet reminders to temp contractorsFollow up on outstanding timesheetsSave timesheets from outlook and client's portalVerify...
-
Contracts Specialist
5 days ago
Manila, National Capital Region, Philippines Arcadis Full timeArcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex...
-
Contracts Specialist
5 days ago
Manila, National Capital Region, Philippines Arcadis Full timeArcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex...
-
Contract Coordinator
5 days ago
Manila, National Capital Region, Philippines QIAGEN Full time $40,000 - $60,000 per yearOverviewOverviewAt the heart of QIAGEN's business is a vision to make improvements in life possible. We are on an exciting mission to make a real difference in science and healthcare. We are still the entrepreneurial company we started out as and have today achieved a size where we can bring our full power to many initiatives and to our presence across the...
