Bookkeeper - Accounts Payable

*Working schedule is Mon to Fri, 6am to 3pm Manila Time

*Remote work

The Bookkeeper is an assistant data-entry role, responsible for assisting the Accounts Team in the functions of entering and recording bills, invoices and payments, processing accounts payables, and other general duties. The role reports directly to the Accounting Manager and Accountant.

ROLE AND RESPONSIBILITIES

The description below includes the broad ongoing functions related to the Junior Accounts Assistant role, however do not limit the work which may asked of the role. The key performance indicators (KPIs) are in bold and indicate the core minimum competencies to be demonstrated within the role.

Core Functions and Competencies

1. Accounts Payable: Accurately process and complete data entry for supplier invoices, bills, paid invoices, and employee expense claims. Prepare weekly batch payments report accurately under supervise.

2. Accounts Receivable: Accurately raise and issue invoices, process online or credit card payments, and issue returns and credit authorisations for faulty inventory. Monitoring the receive of the payments and chasing for overdue payment under supervise.

3. Bank account and credit card reconciliation: Accurately reconcile the incoming receipts and outgoing payment transactions with customer invoices, supplier invoices and bills on time.

4. General bookkeeping and data entry: Reconcile accounts in the general ledger and ensure the accuracy of all recorded transaction data in Xero; Investigate and remediate discrepancies.

5. Inbox management and communication: provide accurate and timely respond to the emails in the account inbox and the inquires raise from suppliers or other departments under supervise.

6. Attention to detail: For each of the core assistant functions above, apply a skilful, efficient and accurate method to complete the volume of work assigned.

Ongoing Functions

1. Ad-hoc duties: Ad-hoc duties incidental to the core functions and as requested by management, including supporting the management team (and other teams) with data entry, reporting and analysis of data.

2. Reporting: Assist with the preparation of financial reports, which may include Sales Reports, Cash Flow and Expenditure Reports, Profit and Loss Statements & Trial Balances.

3. Systems and process optimisation: Contribute to the implementation, review and improvement of the use of systems and technology within Lioness to promote productivity and efficiency.

4. Stakeholder relationships: Build and maintain strong relationships with both external and internal stakeholders to support efficient transactions and effective dispute resolution, i.e. dealing with payments, credits, refunds and disputes, and otherwise to promote teamwork.

5. General office and teamwork: Work both independently and collaboratively between teams to apply a positive approach to problem solve business issues as they arise.

KPI Review Structure

5 CONSISTENTLY EXCEED EXPECTATIONS: I consistently excel and develop new methods and strategies to achieve my functions efficiently. I assist, support and guide others to also achieve their functions for the benefit of the business.

4 EXCEEDS EXPECTATIONS IN SOME AREAS: I sometimes exceed expectations in one or more aspects and demonstrate a skilful method to achieve my functions efficiently for the benefit of the business.

3 MEETS EXPECTATIONS: I meet expectations in all aspects and demonstrate a competent method to achieve my functions for the benefit of the business.

2 DOES NOT MEET SOME EXPECTATIONS: I meet expectations in most areas but require improvement and support to achieve one or more functions. A development plan to improve my performance is required.

1 CONSISTENTLY FALLS BELOW EXPECTATIONS: I require significant support to meet the essential aspects of my role. A development plan to improve my performance is required.

QUALIFICATIONS:

• Must have at least 1-2 years of experience as a Bookkeeper and Accounts Payable
• Experience in Xero is a must

ZigZag is committed to building a diverse, inclusive, and equitable workplace. We believe that talent knows no borders, and we welcome individuals from all backgrounds to help us shape the future of work. Guided by transparency and agility, we foster an environment where everyone is valued and empowered to thrive.