Executive Virtual Assistant

5 hours ago

Quezon City, National Capital Region, Philippines VA Desk Full time ₱720,000 - ₱1,080,000 per year

Job Description: Executive Virtual Assistant (Full-Time)

Salary: ₱50,000 per month

Location: Remote

Schedule: Full-time (Philippines-based)

About the Role

We are looking for a highly organized, proactive, and detail-oriented Virtual Assistant who can provide full administrative, operational, and client support. This role supports day-to-day business operations, content publishing, client coordination, podcast workflow, email campaigns, and vendor communication. The ideal candidate is reliable, tech-savvy, and excellent at managing multiple tasks at once.

Key Responsibilities
1. General Administrative Assistance

(From page 1 scope of work)

-Provide daily administrative support to ensure smooth operations.

-Maintain trackers, shared documents, and internal resources.

-Proactively anticipate needs and prepare upcoming tasks.

2. Schedule & Calendar Management

-Manage and reschedule appointments, meetings, and events.

-Ensure calendar alignment and avoid conflicts.

-Organize daily/weekly task lists and send reminders and follow-ups.

3. Podcast Funnel Support

-Conduct qualification calls with funnel leads.

-Track completion of pre-call videos.

-Schedule interviews and handle follow-ups with professionalism.

-Support the smooth transition of leads through all funnel stages.

4. Event Coordination (Masterminds)

-Schedule mastermind sessions and coordinate with group members.

-Send reminders, confirmations, and follow-up messages.

-Maintain member lists, attendance, and action items.

5. Social Media Management

-Publish content across Facebook, Instagram, LinkedIn, TikTok, and YouTube.

-Optimize captions, hashtags, and formatting per platform.

-Maintain consistent posting and report on performance metrics.

6. Vendor Management

-Coordinate with banks, credit card companies, and other vendors.

-Handle follow-ups, document requests, and appointments.

-Keep organized and updated vendor communication records.

7. Client Support

-Make client check-in calls and manage follow-up communication.

-Request testimonials, referrals, RSVPs, and confirmations.

-Support client onboarding and ensure excellent customer experience.

8. Podcast Management

-Edit podcast episodes or clips for distribution.

-Prepare thumbnails, captions, optimized descriptions, and upload assets.

-Track podcast performance and manage shared folders.

9. Email Marketing Support

-Prepare and schedule newsletters and email campaigns.

-Segment mailing lists for targeted communication.

-Analyze and report monthly campaign performance.

Qualifications

-At least 2 years of experience as a Virtual Assistant or similar role.

-Excellent English communication skills (verbal and written).

-Strong organizational and multitasking abilities.

-Experience with scheduling tools, CRMs, email platforms, and social media.

-Basic video editing and graphic formatting skills are a plus.

-Proactive, reliable, and able to work with minimal supervision.

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