Virtual Assistant

14 hours ago

Makati City, National Capital Region, Philippines Viatechnik Inc. Full time ₱250,000 - ₱350,000 per year

Responsibilities:

  1. Data Tracking and Management:
    • Organize and maintain databases related to projects, clients, and team activities.
    • Track and update project timelines, milestones, and deliverables.
  2. Scheduling and Coordination:
    • Schedule and coordinate meetings, calls, and appointments for team members across different time zones.
    • Manage calendars and ensure timely reminders for upcoming events.
  3. Excel Data Organization:
    • Handle the organization and manipulation of data in Excel spreadsheets.
    • Generate reports and summaries based on provided data.
  4. Meeting Support:
    • Attend virtual meetings and take accurate minutes.
    • Distribute meeting minutes promptly and follow up on action items.
  5. Communication and Follow-Up:
    • Liaise between the US office and various stakeholders to ensure clear and efficient communication.
    • Follow up on team to-do lists, deadlines, and project updates.
    • Provide daily follow-ups and standups to various leaders in the company.

Qualifications:

  1. Educational Background:
    • Bachelor's degree or equivalent experience in a relevant field.
  2. Experience:
    • Proven experience as a virtual assistant or in a similar administrative role.
    • Experienced with architecture or construction industry practices.
  3. Technical Skills:
    • Proficient in Microsoft Office Suite, particularly Excel.
    • Strong organizational and multitasking abilities.
  4. Communication Skills:
    • Excellent written and verbal communication skills in English.
    • Ability to communicate effectively across different teams and time zones.
  5. Proactive Attitude:
    • Ability to take initiative and work independently.
    • A proactive approach to problem-solving and task completion.
  6. Tech-Savvy:
    • Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams).

CAN START ASAP

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