Bookkeeping and Payroll Coordinator

Date Opened

09/16/2025

Job Type

Full time

Industry

Other/Not Classified

Remote Job

This is a remote position.

Do you find satisfaction in balanced books, clean reports, and smooth payroll runs? Want a remote role where your skills actually make a difference every single day? At ClearDesk, you'll get the stability of long-term placement, the flexibility of working from home, and the opportunity to bring clarity and confidence to businesses that need your expertise.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn't limited by geography. With today's technology and high-speed internet, we're able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don't just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That's where you come in.

The Role: Bookkeeping and Payroll Coordinator

Imagine being the person who ensures a business stays financially steady week after week. While others focus on operations and growth, you're the one keeping payroll accurate, billing consistent, and financial records clean.

You're managing weekly payroll and billing deadlines, reconciling accounts, and keeping QuickBooks up to date. You're not just processing numbers—you're giving leadership confidence that the business is running smoothly behind the scenes.

You'll also play a key role in maintaining compliance, supporting system transitions, and cleaning up past inconsistencies. This role isn't just about transactions. It's about accuracy, reliability, and structure—all from the comfort of your own home.

What Your Days Might Look Like:

• Manage weekly billing for services and payroll for caregivers, ensuring accuracy and timeliness

• Maintain financial records in QuickBooks, including accounts payable/receivable and reconciliations

• Process payroll through ADP, staying compliant with schedules and deadlines
  
  Use WellSky to capture billing and payroll data

• Communicate with office staff to process transactions, review accounts, and finalize billing tasks

• Support backlog and catch-up tasks caused by prior inconsistencies in bookkeeping

• Ensure reliable availability for recurring weekly tasks without delays

• Collaborate with supervisors on hours, progress, and financial tracking

• Assist with system transitions, such as moving to QuickBooks Online if needed

Who We Think Will Thrive in This Role:

• You have a strong background in bookkeeping, billing, and payroll processing

• You're proficient in QuickBooks (desktop or online), ADP, and WellSky, and comfortable using tools like Microsoft Teams and Outlook for communication

• You meet strict weekly deadlines with accuracy and consistency

• You're detail-oriented, mature, and diligent about record-keeping

• You're comfortable with routine, repetitive financial tasks and handle them with reliability
  
  You can work independently with minimal supervision

• You communicate clearly and professionally with colleagues and leadership

• QuickBooks ProAdvisor certification or a CPA background is a plus

• A plus if you've worked with WriteWorks, have healthcare industry experience, or are familiar with labor-intensive environments

• You are willing to work in a US time zone schedule.

• You can secure the required technical setup, including:

• At least a 720p HD webcam

• A noise-canceling headset

• A primary internet connection of at least 25 Mbps

• A backup laptop, backup internet device, and backup power source

• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM

• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you'll work with clients who respect your time and value your skills. You'll join a remote-first team that genuinely supports you, and you'll see the impact of your work in real, tangible ways that matter to the people you work with.

We don't just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you're making.

Here's what you can expect from us:

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• And above all, we actually care

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from or ).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.