Lease Analyst

Job Title

Lease Analyst

Job Description Summary

The Lease Analyst for the QC2 Transition Team shall be responsible for the second review or QC2 of all records that went through the abstraction process (abstraction and QC1) by the preferred 3rd party. This will be for all new clients that are being brought to the PSC and will undergo transition, in which all the client lease records will be onboarded into the databases and their initial needs taken care of. After QC2, the Lease Analyst will then facilitate all feedback and errors to the 3rd-party Abstractor for updates, communicating back and forth until all errors are updated in the system.

Job Description

Principal Responsibilities

• Maintain the database by updating records when a lease or sublease is amended, a new location is added, a lease expires or is terminated, or an owned property is purchased or sold.
• Extract pertinent and critical data for Real Estate Lease documents and input data into client specific data base. Extracted information will align with protocol of standards established for client.
• Performs quality review of lease data abstraction to ensure accuracy and escalating for additional review to outstanding document or data exceptions until complete data set has been capture and align with data standards.
• Ensures correct formatting and accuracy of reporting outputs as requested by client.
• Maintain database ensuring all data is current, accurately classified and reviewed for quality assurance.
• Process accurate and timely rent and additional rent payments.
• Timely and accurate delivery of all standard reporting.
• Reviews business terms of Estoppel Certificates, SNDA Agreements to ensure business terms are accurately reflected. Assist client to coordinate legal review and final execution for timely submission to Landlord.

Lease Abstraction

• Extract of all contracts falling under C&W abstraction scope. Coordinate the abstraction of new leases, subleases and amendments based on the abstraction template currently in place and being utilized by Client's contracted partner; includes quality review and upload of documents to Client's System including the quality review checklist.

Data Management

• Track, monitor, update and report on all critical dates.
• Provide system generated monthly reports from database in accordance with Client's reporting calendar, including portfolio and project reports, and other agreed upon portfolio reporting. Provide ad hoc reports to Client as requested.
• May work closely with Estate Managers/Transaction Manager/RE Managers to ensure/confirm data accuracy.
• Participation in Client meetings; lead regular lease administration status meetings and conference calls as required.

Other Responsibilities

• Provide support in strategy development, continuous improvement efforts, and the implementation of data integrity enhancement initiatives.
• Participate in root cause analysis and mistake-proofing initiatives.
• Perform special projects as assigned.
• Ad hoc reporting.

Key Skills and Capabilities

• Highly analytical and able to manage and/or read through voluminous lease and other legal documents.
• Strong reading comprehension and ability to interpret complex lease documents.
• Demonstrates strong attention to detail and accuracy.
• Critical and analytical thinking skills are key to success.
• Solid understanding of financial principles related to leasing.
• Ability to perform well under pressure, managing competing agenda.
• Ability to manage multiple tasks and meet deadlines.
• Dynamic and creative thinker coupled with an orientation to drive results through creative problem solving, process and rigor.
• Exceptional flexibility and adaptability.

Professional Experiences

• Bachelor's degree required.
• Minimum of 3-5 years of work experience. Experience in data administration, real estate, data analysis will be an advantage.
• Proficient in using lease administration software.
• Highly proficient in MS Office tools.
• Exhibit strong written and verbal communication skills.
• Good presentation skills.
• Ability to work independently and within a team to build relationships and interact effectively.
• A motivated team player who can support a multi-regional and diverse team. Must be able to engage others effectively in a matrix organization environment – up, down, laterally, and through.
• Ability to solve advanced problems and deal with a variety of options in complex situations.

INCO: "Cushman & Wakefield"

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