Executive Assistant to the CFO

1 week ago

Makati City, National Capital Region, Philippines pro group electric bike and scooer Full time ₱180,000 - ₱220,000 per year

Job Title: Executive Assistant to CFO

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support our CFO. The ideal candidate will manage schedules, coordinate appointments, monitor departmental tasks, and ensure smooth communication and documentation flow within the organization.

Key Responsibilities:

  • Manage and update the CFO & CEO daily schedules and meetings
  • Organize internal and external appointments, approvals, and signature routing
  • Prepare daily itineraries and reminders in advance
  • Track and monitor all assignments given by the CFO to staff and departments
  • Follow up one day before each deadline to ensure task readiness
  • Submit daily status reports (complete, pending, delayed) to the CFO
  • Independently monitor task progress and document submissions from:
  • Accounting Manager, Senior Accountants, GL Accountants, Junior Accountants
  • AP, AR, Disbursement & Treasury Officers
  • Payroll & Benefits Officers, Tax & Compliance Officers
  • Encoders, Accounts Payable Verifiers
  • Verify completion of daily sales/expense audit cycles, disbursement updates, tax filing timelines, payroll processes, etc.
  • Report bottlenecks, task backlogs, or employee non-compliance directly to the CFO
  • Observe and document attendance and on-duty employee behavior
  • Report idle time, productivity issues, and highlight high-performing staff
  • Summarize staff performance concerns or praises in daily updates
  • Collect, verify, and log all documents requiring CFO signature
  • Ensure documents are complete, organized, and ready for routing (with attachments, logs, and timestamps)
  • Maintain a daily tracker of signed, pending, and returned files
  • Liaise with HR for all forms requiring CFO signature or approval, including: IRs, NODs, NTEs, contracts, memos, government forms, bank applications
  • Ensure all HR-related documentation is logged and routed promptly
  • Scan and digitally archive all CFO-approved documents
  • Ensure all department-submitted files (sales, expenses, payroll, tax) are prepared, submitted, and stored properly
  • Monitor the physical filing status of Accounting Department submissions in the filing room
  • Relay messages and instructions from the CFO to department heads and employees
  • Handle internal communications professionally and discreetly
  • Maintain confidentiality of all executive, financial, and disciplinary matters

Qualifications:

  • Proven experience as an Executive Assistant or similar role
  • Excellent organizational and time management skills
  • Strong communication and interpersonal abilities
  • Ability to handle sensitive and confidential information
  • Proficient in MS Office Suite and digital filing systems
  • Attention to detail and problem-solving skills
  • Ability to work independently and proactively

Why Join Us:

  • With Performance Bonus
  • Mandated Benefits (SSS, Philhealth, Pag-Ibig)
  • 13th Month Pay
  • Employee Discount
  • Free Snacks & Drinks
  • Opportunity for career growth and development

If you are a dedicated professional with a keen eye for detail and the ability to manage multiple priorities, we invite you to apply

Job Type: Full-time

Pay: Php18, Php22,000.00 per month

Benefits:

  • Employee discount
  • Flexible schedule
  • Pay raise

Work Location: In person

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