Executive Assistant

4 days ago

Manila, National Capital Region, Philippines Somewhere Full time $12,600 - $15,600 per year

Executive Assistant

Location: WFH (Remote)

Type: Full-Time

Working Hours: M-F 8am-4pm Pacific Time

Salary: $1050-$1300/month

About the Role

I'm looking for a seasoned Executive Assistant who thrives in complexity, handles details with precision, and keeps multiple businesses moving seamlessly. This role covers everything from high-level reporting to the small details that keep life organized. If you're well-spoken, tech-savvy, and thrive on variety—you'll fit right in.

What You'll Do

Business Support (Multiple Companies):

Calendar management and time-blocking across businesses.Create, maintain, and track Excel budgets, trackers, and reports.Compile and distribute reports for stakeholders.Manage LinkedIn + Craigslist applicants in Airtable.Maintain organization across multiple Google Drives.Manage Yelp & Google Business accounts.Handle payroll data entry and report management.Submit bank statements and documentation to CPAs.Keep inboxes streamlined and drive toward Inbox Zero.

Operations & Communication:

Draft and circulate team-wide announcements (e.g., Employee of the Month).Track and circulate meeting transcripts and action items.Oversee Craigslist listings and property maintenance receipts.Manage service provider communications and vendor receipts.

Marketing / External Presence:

Draft social posts, award submissions, and light marketing collateral (for A1 & Society).Maintain press mentions, reviews, and testimonials in an organized system.Light website updates (WordPress, Squarespace, or coordinating with a vendor).

Recruiting & HR Lite:

Screen job applicants before managers see them.Coordinate interviews across companies.Own onboarding checklist admin (contracts, employee docs, payroll input).Track PTO and time-off requests in a clean system.

Systems & Automation:

Own Airtable / / CRM hygiene—ensuring clean pipelines and data accuracy.Document SOPs so processes don't live only in my head.

Personal / Family Admin:

Coordinate kids' schedules, doctor appointments, preschool admissions, travel prep.Manage household-level vendors (landscaping, cleaners, handyman, etc.).Oversee relationship management: gifts, reminders, thank-you notes for key people.

Strategic Leverage:

Own weekly dashboards: a one-pager with KPIs, cash updates, project status, and "what's on fire."Act as my proxy in communication threads—replying where appropriate.Support content & thought leadership: polishing drafts, formatting posts, managing cadence.

What You Bring

Fluent, professional English—written and spoken.Proven experience as an EA/Chief of Staff/Operations Manager.Tech-forward and curious—AI tools don't scare you, they excite you.Financial and reporting literacy (comfortable in spreadsheets).Exceptional organizational skills—juggling 10 priorities without dropping one.Discretion and professionalism—trusted with sensitive info.

Why This Role Matters

This isn't a narrow assistant role—it's the hub that connects multiple businesses, personal, and operational details. You'll be stepping into a fast-moving environment where precision and initiative matter more than hand-holding.

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