Budget, Planning and Monitoring Specialist

Overview

The
Budget, Planning & Monitoring Specialist
is responsible for ensuring the timely and accurate execution of all assigned deliverables and functions related to budget management, financial monitoring, and sales support activities. This role directly reports to the
Regional Sales Support Manager
.

Key Responsibilities:

1. Commissions, Rebates, and Incentives
(based on assignment)

• Extract, validate, and process data for commissions, rebates, and incentives, including securing necessary approvals.
• Coordinate with the Finance team for reconciliation and month-end adjustments.
• Monitor payout timelines and updates based on approved criteria.
• Prepare weekly and bi-weekly reports (BAU and ad hoc) for incentive payouts, including discrepancy summaries.
• Manage and oversee accruals for computed incentives across channels and programs.
• Track and analyze aging commissions, rebates, and incentives.
• Review and assess payout mechanics for programs.
• Participate in financial services activities for sales channels, including commission/incentive reviews and reward program evaluations.
• Prepare analytical reports and insights related to commission and settlement.
• Review and recommend revisions to commission/incentive schemes when necessary.

2. Target Setting
(based on assignment)

• Provide data necessary for establishing targets aligned with Sales strategies and direction.
• Assist in defining targets for organic growth, channels, sales programs, and other metrics as required.

3. Budget Management
(based on assignment)

• Prepare and process Requests for Payment (RFPs) for the entire sales channel group.
• Ensure timely release and monitoring of payments for approved RFPs.
• Track vendor contracts for payment projections and budget planning.

4. Process Management

• Develop, review, and maintain commission scheme matrices, processes, and policies.
• Collaborate with IT for system enhancements and optimization initiatives.
• Support the team in completing reporting requirements based on assigned tasks.
• Ensure adherence to operational processes and achievement of Key Performance Indicators (KPIs) as defined by the Sales Analytics and Financial Services Manager.
• Perform other related duties aligned with Sales and organizational objectives.

Competencies and Skills:

Core Competencies:

• Entrepreneurial mindset and strong business acumen
• Technical and process improvement skills
• Leadership and execution excellence
• Detail-oriented with analytical and problem-solving skills
• Strong influence, persuasion, and communication abilities
• Commitment to continuous improvement and best practices
• Customer-first orientation and accountability
• Integrity, ethics, and leadership by example
• Operational efficiency and empowerment

Functional Skills:

• Excellent written and verbal communication skills
• Strong organizational, analytical, and presentation abilities
• Logical thinking and attention to detail
• Ability to multitask and balance BAU with project-based work
• Willingness to learn new technologies and systems
• Self-motivated, independent, and a collaborative team player

Qualifications:

• Bachelor's degree in
  Business Management, Accountancy, Economics, Actuarial Science
  , or any related field.
• At least
  3 years of experience
  in
  Sales Operations and Data Analytics
  , preferably in a
  Telecommunications
  or
  FMCG
  environment.
• Strong ability to translate analytical insights into actionable recommendations for sales and cross-functional teams.
• Knowledgeable in
  Business Intelligence tools
  and financial reporting systems.
• Broad understanding of key management areas such as risk, time, expense, procurement, and communication management.