Executive Assistant to the Managing Director

2 days ago

Philippines Synct Full time A$40,000 - A$60,000 per year
Executive Assistant (Work-from-Home, PH-Based)
Support a Fast-Growing Australian Client in the Furniture Manufacturing Industry

Perks & Benefits
  • 100% Permanent Work-from-Home Setup
  • 13th-Month Pay Bonus
  • Company-Provided Equipment
  • HMO with Dental & Life Insurance
  • 18 Vacation Leaves + 6 Sick Leaves
  • Birthday Leave (with a cake)
  • Tenure Incentives & Quarterly Perks
  • Free Meal Every 1st Friday of the Month
About Synct.
Synct Inc. is a dynamic outsourcing company based in the Philippines and registered in Australia. Founded in 2022, we're the sister company of Dashboard Insights, a leading Data Analytics firm, both backed by TNM, a respected consulting group with over 25 years of global expertise.

We specialize in tailored outsourcing solutions for global clients and foster a culture of trust, growth, and high performance.

The Role: Executive Assistant to the Managing Director
We're looking for a professional, detail-driven, and proactive Executive Assistant to support the Managing Director of a fast-growing Australian furniture manufacturing client.

This is a strategic, high-impact role, not just admin support. You'll anticipate needs, streamline operations, manage key communications, and keep top-level initiatives moving forward.

What You'll Do
  • Manage the MD's calendar, inbox, and task flow
  • Coordinate meetings, travel arrangements, and accommodations
  • Prepare agendas, reports, itineraries, and meeting summaries
  • Monitor projects and ensure timely follow-through on deliverables
  • Assist in sales processes: proposals, contracts, and client documentation
  • Maintain accurate CRM data and manage client correspondence
  • Support invoicing, submissions, and payment follow-up
  • Generate administrative and sales reports for leadership
  • Handle document management and digital file organization
  • Contribute to marketing activities: research, content formatting, and logistics
  • Suggest and implement improvements to internal processes
  • Manage confidential and ad hoc assignments with discretion
What We're Looking For
  • Minimum 3 years of experience as an Executive Assistant or similar high-responsibility role
  • Required experience working with Australian clients or in the Australian business environment
  • Excellent written and verbal communication skills in English
  • Proficiency in Microsoft Office and/or Google Workspace
  • Strong organizational, multitasking, and time management skills
  • High level of discretion and integrity
  • Bonus: Experience in manufacturing or the furniture industry
  • Independent, resourceful, and able to perform well under pressure

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