Executive Assistant with Sales Admin Experience

2 days ago

Philippines Synct Full time $40,000 - $60,000 per year
Company Overview:
Synct Inc., established in 2022, is an outsourcing company based in the Philippines and registered in Australia as an offshoring provider. We specialize in delivering tailored solutions to global clients and are a sister company of Dashboard Insights, a Data Analytics firm. Both companies were founded by TNM, a respected consulting firm with over two decades of experience.

Role Summary:
We're looking for a proactive and highly organized Executive Assistant & Sales Coordinator to join our growing team at Synct Inc. In this hybrid role, you'll directly support the Managing Director and play a key part in sales operations, client communication, and administrative efficiency. You'll thrive in a fast-paced, remote-first environment while collaborating across departments and time zones. If you're an excellent multitasker with a passion for organization and a strong sense of initiative, we'd love to meet you

Key Responsibilities:
  • Manage the Managing Director's calendar, emails, and task priorities.
  • Schedule and coordinate meetings, calls, travel, and accommodations.
  • Prepare agendas, itineraries, and follow-up summaries.
  • Track meeting outcomes and ensure timely execution of the next steps.
  • Handle the sales process, including preparing and updating proposals, contracts, and client documents.
  • Maintain and update customer information and interactions within the CRM system.
  • Assist with invoice creation, submission, and follow-ups on outstanding payments.
  • Generate accurate and timely sales and admin reports to support leadership decisions.
  • Perform general administrative duties, including data entry, file organization, and document handling.
  • Support basic marketing tasks such as campaign coordination, research, and content formatting.
  • Help manage and improve administrative and operations processes to enhance overall efficiency.
  • Assist with ad hoc tasks and special projects assigned by the Managing Director.
  • Maintain compliance with internal processes and quality standards.
Required Qualifications:
  • Minimum 2 years of relevant experience in executive assistance, sales coordination, administration, or CRM support.
  • Excellent English communication skills (written and spoken).
  • Proficient in Microsoft Office and/or Google Workspace.
  • Strong organizational skills, with the ability to multitask and meet deadlines independently.
  • Experience supporting Australian clients or working across time zones is a plus.
Perks & Benefits:
  • 100% Permanent Work-from-Home Setup
  • 13th-Month Pay Bonus
  • Company-Provided Equipment
  • HMO with Dental & Life Insurance
  • 18 Vacation Leaves + 6 Sick Leaves
  • Birthday Leave (with a cake)
  • Tenure Incentives & Quarterly Perks
  • Free Meal Every 1st Friday of the Month

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