WFH - US Real Estate Transaction Coordinator

2 days ago

Manila, National Capital Region, Philippines d7c2afcd-8e86-4d00-9b26-fbb62dfb5e8e Full time $39,000 - $78,000 per year

Overview:

Our high-volume, top-performing real estate team is seeking a highly organized and detail-oriented Virtual Assistant Transaction Coordinator (ATC) to manage the administrative flow and compliance documentation for 35–45 active pending real estate transactions. The core focus of this role is administrative efficiency: setting up and maintaining transaction files within SkySlope and ensuring all required documents are collected from agents. This position is 100% remote and crucial for maintaining broker compliance and team organization.

Job Highlights:

  • Contract: Independent Contractor
  • Monthly Rate: 39,000
  • Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM EST (1-hour unpaid break), 40 hours/week
  • Client Timezone: EST
  • Work Arrangement: Permanent work-from-home
  • Immediate Start

Key Responsibilities:

1. SkySlope Management & Compliance (Primary Focus)

  • Transaction Setup: Create a new, complete transaction file in SkySlope immediately upon receipt of a fully executed contract (listing or purchase).
  • Document Upload & Assignment: Upload all initial contract documents and disclosures to the corresponding checklist in the SkySlope file.
  • Compliance Review: Review uploaded documents for basic compliance requirements (e.g., correct placement, legibility, mandatory forms).
  • Closing Finalization: Ensure all closing documents (Settlement Statement, Commission Disbursement Authorization, etc.) are obtained, uploaded, and submitted for broker review before closing.
  • Audit Resolution: Respond to and resolve any document deficiencies flagged by the Broker/Compliance department within SkySlope.

2. Agent & File Collection Management

  • Proactive Collection: Track and follow up with agents to obtain outstanding signatures, missing disclosures, amendments, and other required documents.
  • Centralized Collection: Maintain a shared digital repository (e.g., Google Drive) for all transaction documents, ensuring consistent naming and organization before SkySlope upload.
  • Communication: Use professional email and team platforms (e.g., Slack) to clearly communicate missing or incorrect documents to agents.
  • System Maintenance: Keep the internal CRM updated with basic file status information as transactions move through the SkySlope process.

Requirements:

  • SkySlope Expertise: Minimum 1 year of hands-on, expert-level experience using SkySlope (or similar software; training can be provided).
  • Experience: Minimum 2 years in a Real Estate Administrative, Transaction Coordinator, or Compliance role (US real estate experience required).
  • Technology Proficiency: Advanced use of Google Workspace (Drive, Sheets, Gmail) and communication tools (Slack/Teams).
  • Organizational & Detail Skills: Exceptional attention to detail and proven system for managing high volumes of documents (35–45 files).
  • Self-Management: Ability to work independently, manage time effectively, and maintain strict confidentiality in a virtual environment.
  • Communication: Strong written English skills for professional interactions with agents and internal staff.
  • Reliability: Dedicated, quiet workspace and reliable high-speed internet connection.

Independent Contractor Perks:

  • HMO Coverage for eligible locations
  • Permanent work-from-home
  • Immediate hiring
  • Steady freelance job

Note:

As this is a permanent work-from-home Independent Contractor role, candidates must have their own computer and internet connection. They are responsible for their own benefits and taxes. Professional fees are hourly and performance-based.

Job Code: ZR_29547_JOB

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