Administrative & Personal Support Coordinator

5 hours ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱15,000 - ₱30,000 per year

This is a remote position.

Job Highlights

Contract: Independent Contractor
Schedule: 20 hours weekly, Sunday to Thursday, within Client Business Hours 
Client Timezone: Aligned with Auckland, New Zealand (NZT)

Role Summary
We are looking for a dependable and highly efficient Administrative & Personal Support Coordinator to assist a client based in Auckland. This position requires someone who can confidently manage a blend of administrative duties, personal coordination tasks, and basic financial record-keeping. The right candidate is tech-oriented, comfortable navigating online tools, and capable of maintaining smooth day-to-day operations with minimal supervision.
Primary Functions
  • Oversee inbox management by organizing messages, tracking follow-ups, and ensuring timely communication.
  • Coordinate calendars, arrange meetings, and handle service or appointment bookings as needed.
  • Support basic financial administration, including simple bookkeeping and expense tracking.
  • Keep the client's schedule up to date, set reminders, and manage calendar changes.
  • Assist with general online tasks, small business-related activities, and personal errands.
  • Organize and maintain both personal and business digital documents, ensuring secure handling of all information.
  • Make basic updates to a Squarespace site (no coding or development work required).
  • Prepare newsletters or email campaigns through MailChimp.
  • Work within Microsoft SharePoint and Teams to manage shared files and communication.
  • Use tools such as Typeform and Planner to help collect information, organize workflows, and track ongoing tasks.
  • Provide structured daily or weekly summaries covering accomplishments, pending items, and upcoming commitments.
Requirements
  • Background in administrative support, personal assistance, or a related role.
  • Exceptional organizational habits and a sharp eye for detail.
  • Strong command of Microsoft Office applications, particularly Outlook, Excel, and Word.
  • Comfortable with numbers and able to perform simple bookkeeping functions.
  • Experience using platforms such as Squarespace, MailChimp, SharePoint, Teams, Typeform, and Planner (or willingness to learn them quickly).
  • Excellent communication skills, both written and spoken.
  • Ability to prioritize, shift tasks effectively, and work independently.
  • High regard for confidentiality, professionalism, and discretion.
  • Proactive, reliable, and resourceful with sound judgment and problem-solving skills.
Benefits Independent Contractor Perks
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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