Sales Administrator

2 weeks ago

Makati City, National Capital Region, Philippines CADIT Consultants Asia Pte Ltd Full time ₱900,000 - ₱1,200,000 per year

About CAD-IT:

Established in Singapore in 1991, our vision is to be the preferred Industry 4.0 partner to our valued customers and a key global contributor to the successful use of innovation and technology. Our mission is to provide world-class Industry 4.0 solutions, thereby helping our customers and their supply chains achieve greater innovation, quality, productivity, reduced costs and time-to-market, whilst being good stewards of the resources that are entrusted to us.

Key responsibilities:

  • Support the sales team with daily administrative tasks (preparing sales documents, order entry, follow-ups).
  • Create, validate, and process customer quotations, sales orders, and delivery documents.
  • Prepare and issue invoices; match invoices to delivery records and sales orders.
  • Maintain accurate customer master data and sales records in the CRM / ERP.
  • Post and reconcile daily sales receipts and collections; prepare bank deposit slips and supporting docs for Finance.
  • Assist with accounts receivable: monitor outstanding invoices, send reminders, and coordinate collections with sales reps.
  • Record and code basic bookkeeping entries (sales, receipts, adjustments) in the accounting system or spreadsheet.
  • Support month-end sales reconciliations (sales vs. invoicing vs. cash received) and provide supporting schedules.
  • Prepare simple sales / collection / customer aging reports for management.
  • Coordinate with Logistics/Operations to confirm deliveries and resolve discrepancies.
  • Handle vendor or customer inquiries related to billing, payments, and order status.
  • Maintain physical and electronic filing systems for invoices, receipts, contracts, and sales paperwork.
  • Ad hoc tasks: expense claim processing, petty cash tracking, and basic reporting as needed.

Requirements:

  • At least
    2–3 years
    experiences in sales admin, sales operations, or bookkeeping (entry-level can be considered with solid internship/clerical experience).
  • Working knowledge of
    basic accounting/bookkeeping
    concepts (AR, invoicing, bank deposits, reconciliations).
  • Familiarity with common tools: Microsoft Excel (VLOOKUP, pivot tables a plus), Google Sheets, basic accounting software (QuickBooks, Xero, MYOB, SAP B1, or local ERP) and CRM tools (HubSpot, Salesforce, or similar).
  • Strong attention to detail and accuracy when handling numbers and documentation.
  • Good written and verbal communication in English; basic Filipino (Tagalog) helpful for local customer contact.
  • Comfortable working in a fast-paced team environment and handling multiple stakeholders.
  • Strong organizational and time-management skills.

What would you get?

  • Training and Development
  • Discretionary Yearly Bonus
  • Medical & Insurance Benefits

CAD-IT rewards employees in various ways based on their role, contribution and performance. We believe in training and developing our employees to help them achieve their fullest potential.

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