HR and Admin Manager

The HR and Admin Manager is responsible for overseeing all aspects of human resources and administrative functions within an organization. This includes strategic HR planning, recruitment, employee relations, performance management, training and development, compensation and benefits, policy development, legal compliance, budget management, and team leadership. The role also involves providing administrative support, managing office facilities, and ensuring health and safety compliance. The HR and Admin Manager plays a crucial role in supporting the organization's overall business strategy and fostering a positive work environment.

Responsibilities:

Strategic Planning:

1. Develop and implement HR strategies and initiatives aligned with the overall business strategy.
2. Maintains the work structure by updating job requirements and job descriptions for all positions.
3. Develop and update the KPI, KRA and job description of employees under the HR and Admin Department.

Recruitment and Selection:

1. Oversee the recruitment and selection end to end  process.
2. Coordination with Head Hunters and Manpower Agencies.
3. Maintains and develops a smooth onboarding process.

Employee Relations:

1. Leads employee relations issues, including conflict resolution, disciplinary actions, grievances, and termination procedures.
2. Ensure the timely processing of  IR, NTE, and NDA, for both direct and agency based employees.
3. Counselling and coaching of employees as needed.

Performance Management:

1. Develop and implement performance management systems to monitor and improve employee performance.
2. Ensure that all performance evaluations are processed on time. (Probationary, for Regular Employees and Interim)

Training and Development:

1. Leads the Training and Development team by identifying training needs and developing training programs to enhance employee skills and knowledge.

Compensation and Benefits:

1. Manage, recommend and implement employee compensation and benefits programs, ensuring they are competitive and comply with legal requirements,  as approved by the Top Management.
2. Ensure timely enrollment of qualified employees to health insurance, accident insurance and life insurance with the help of HR Associate and HR Supervisor.
3. Ensure timely processing  of employees' government claims, loans, compensation, last pay claims  and other government mandated matters, of direct and agency based employees.
4. Ensure updated third party billing processing and payment.

Policy Development:

1. Develop and implement HR policies and procedures to ensure compliance with laws and regulations.

Legal Compliance:

1. Ensure compliance with labor laws and regulations, including maintaining employee records and handling legal matters.

Administrative Support:

1. Provide administrative support to the organization, including managing office supplies, facilities, and equipment.
2. Carrying out necessary administrative duties.

Budget Management:

1. Develop and manage the HR and admin budget, ensuring resources are allocated effectively.

Team Management:

1. Lead and manage the HR and admin team, providing guidance, support, and performance feedback.

Reporting and Analytics:

1. Prepare weekly, monthly, quarterly, and year-end reports and analyze HR and admin data to support decision-making and strategic planning.
2. Weekly and monthly alignment with Management and department heads.
3. Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.

Health and Safety:

1. Ensure compliance with health and safety regulations and promote a safe working environment with the help of Company Nurse, Admin Team and Safety Officers.

Communication and Improvement:

1. Communicate HR policies, procedures, and initiatives effectively to employees and Top Management..
2. Identify opportunities for process improvement and implement best practices to enhance HR and admin operations.

Others:

1. Leads in HR projects and initiatives, such as employee engagement programs, diversity initiatives, and process improvements.
2. Performs other duties that may be assigned by the Management.

Qualifications:

• Bachelor's degree in Human Resources Management, Psychology,  or equivalent.
• At least 5 years of experience in General HR
• Ability to build and maintain positive relationships with colleagues.
• Experience in educating and coaching staff.
• Experience in conflict resolution, disciplinary processes and workplace investigations.
• Experience in following and maintaining workplace privacy.
• Ability to give presentations.
• Knowledge of relevant health and safety laws.
• Competency in Microsoft applications including Word, Excel and Powerpoint