Accounts Payable Verification

2 days ago

Makati City, National Capital Region, Philippines ALPHA INFINITY HOLDING CORPORATION Full time ₱800,000 - ₱1,200,000 per year

Position: Accounts Payable Verification & Disbursement Preparation Officer

Company: Alpha Infinity Holding Corp.

Location: Kalayaan Ave. Poblacion, Makati

Scope of Role:

The Accounts Payable Verification & Disbursement Preparation Officer is responsible for ensuring the integrity of all accounts payable processes through proper document collection, verification of encoding, voucher preparation, and systematic filing. This role acts as a critical internal control point prior to disbursement and supports audit readiness through organized documentation.


Main Job Functions:

Collection of Billing Documents

  • Collects utility bills, rental invoices, and other payable documents from branches and departments.
  • Tracks and follows up on delayed or missing bill submissions to ensure timely processing.

Expense Encoding Audit & Verification

  • Audits expenses encoded by accounting encoders for:

  • Correct classification and subcategory

  • Accurate descriptions and branch coding

  • Proper accounting of payment mode and related fields

  • Coordinates with encoders for any necessary corrections.

  • Ensures all corrections are implemented before proceeding with voucher preparation.

Payment Voucher Preparation

  • Prepares payment vouchers for validated and corrected payables.
  • Ensures completeness of documentation including approvals and required attachments.
  • Submits vouchers to the Accounting Manager for sign-off.
  • Forwards approved vouchers to Treasury Officer for payment release.

Filing and Record Management

  • Files hard copies of all approved payables and vouchers in a clear and traceable filing system.
  • Maintains both chronological and categorical organization for document retrieval.
  • Assists during audit reviews or internal document requests.

Qualifications:
  • Bachelor's degree in Accounting, Finance, or related field.
  • Proven experience in accounts payable or similar finance roles.
  • Strong attention to detail and organizational skills.
  • Good communication skills and ability to work independently.

Preferred Skills:

  • Knowledge of financial regulations and compliance standards.
  • Ability to work under pressure and meet deadlines.

Work Schedule:

Monday to Friday

What We Offer:

  • Performance Bonus
  • Paid Overtime
  • 13th Month Pay
  • Free Snacks & Drinks
  • Employee Discount
  • Salary Increase Based on Performance and upon passing evaluation

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