Technical Admin and Sourcing Specialist

2 days ago

Makati City, National Capital Region, Philippines nXscaleSolutions Full time ₱1,200,000 - ₱2,400,000 per year
nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.
Our client is a digital consultancy specializing in enterprise strategy, data, emerging technologies, and engineering. They partner with organizations in industries such as finance, government, and telecommunications to deliver innovative, customer-centric, and future-ready digital solutions.
As a Technical Admin & Sourcing Specialist, you will play a vital role in supporting the recruitment team by managing administrative tasks and identifying potential candidates for technical positions. You'll partner closely with Hiring Managers, Recruiters, and executives to keep processes organized and pipelines active. To be successful in this role, you should have a good working knowledge of technology, technical roles, and technical skills, as well as knowledge of the recruitment process. 
This role also encourages curiosity in exploring new technologies—particularly Artificial Intelligence (AI)—to discover how they might be applied to make sourcing and administrative processes more effective, efficient, and forward-looking.
While the initial focus will be on administrative support and sourcing, there will be opportunities to expand into end-to-end recruitment responsibilities over time.  What you will do:
  • Focus on sourcing potential candidates through online channels (e.g. social platforms and professional networks)
  • Support the recruitment team with administrative tasks (scheduling interviews, preparing hiring documents, maintaining ATS records) and drive recruitment lifecycle activities including creating/posting job descriptions, sourcing and screening resumes, and coordinating interviews with the hiring managers
  • Prepare hiring documents, determine selection criteria and execute hiring strategies
  • Plan interview and selection procedures, including screening calls, assessments and in-person interviews
  • Assess candidate information, including resumes and contact details, using our Applicant Tracking System
  • Create timely reports on key talent acquisition metrics
  • Proactively seek market intelligence to gain competitive advantage in attraction, assessment and sourcing methodologies
  • Research talent acquisition trends in the staffing industry
  • Keeping track of all applicants as well as keeping applicants informed on the application process.
  • Be a subject matter expert in your area of focus by regularly track and analyze pipeline and performance data to share with internal stakeholders external trends
  • Stay curious about emerging technologies such as AI, exploring how these tools could potentially support sourcing, screening, and administrative efficiency.
Who you are:
  • At least 4 years of sourcing, recruiting or other applicable experience hiring for technical roles
  • BSc in Human Resources Management, Psychology or relevant field is preferred
  • Familiarity with social media, resume databases, job boards and professional networks (e.g. LinkedIn, Jobstreet, Kalibrr, etc.) and applicant tracking systems (ATS)
  • Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods is an advantage
  • Ability to effectively network & build relationships inside and outside the organization
  • Excellent verbal and written communication skills 
  • Ability to prioritize multiple hiring and recruiting managers, priorities, roles
  • Experience researching, building, and driving strategic plans
  • Comfortable working under pressure and addressing challenges directly
  • Ability to work independently and adapt to new tools and processes
  • Openness to learning and experimenting with AI-driven tools to enhance sourcing and administrative processes, with a mindset of continuous discovery and innovation
We are an equal opportunity recruiter and employer and value diversity most at nXscale. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
The nXscale Referral Program is still open Give your friends the chance to work in a global startup. Refer friends here:
#nxscale #recruitment #recruitmentph #recruitmentagency #recruitmentlife #remotework #remoteworking #remoteworklife #openrecruitment #onlinejobs #onlinejobsearch #jobph #jobphilippines #hiringph #hiringnow #hiringalert #workfromhome  #wfh #wfhph #wfhsetup #virtualassistant #virtualassistantph #startup #startupbusiness #startuplife #startupphilippines #startupph We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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