Accounts Payable Specialist

22 hours ago

Taguig, National Capital Region, Philippines IQ BackOffice Full time $60,000 - $80,000 per year

Job Summary:

We are looking for an experienced
Accounts Payable Specialist
to oversee and manage our accounts payable processes, ensuring accuracy, efficiency, and compliance with U.S. financial regulations. The ideal candidate must have
strong expertise in ERP
and experience working with
U.S. clients, vendors, and tax regulations
. This role requires excellent attention to detail, the ability to resolve AP discrepancies, and a proactive approach to process improvement.

Key Responsibilities:

Accounts Payable Management:

  • Oversee full-cycle
    Accounts Payable (AP)
    operations, ensuring timely and accurate invoice processing and payments.
  • Process
    vendor invoices, employee expense reports, and corporate credit card reconciliations
    in
    NetSuite
    .
  • Perform
    three-way matching
    (PO, invoice, and receipt) to ensure accuracy and prevent fraud.
  • Ensure compliance with
    U.S. tax laws, including sales tax, use tax, and 1099 reporting
    .
  • Monitor and manage AP aging reports, ensuring payments align with agreed-upon terms.

Vendor & Client Coordination:

  • Maintain vendor relationships, resolving disputes, discrepancies, and payment issues promptly.
  • Coordinate with
    U.S.-based vendors, suppliers, and service providers
    to ensure compliance with payment terms.
  • Process vendor onboarding, ensuring all W-9/W-8 forms are collected and properly recorded.
  • Collaborate with the procurement and finance teams to ensure seamless AP processes.

Reconciliation & Month-End Close:

  • Reconcile
    AP subledger to the general ledger.
  • Prepare
    monthly accruals
    and assist with
    financial audits
    .
  • Ensure proper documentation for
    U.S. compliance audits and SOX controls
    (if applicable).
  • Generate AP reports for management review and analysis.

Qualifications & Requirements:

  • Bachelor's degree in Accounting, Finance, or related field
    (preferred).
  • 5+ years of accounts payable experience
    , with at least
    2 years handling U.S. clients and vendors
    .
  • Strong understanding of
    U.S. AP regulations, vendor management, and tax compliance
    .
  • Experience with
    multi-currency transactions and international payments
    (a plus).
  • Excellent problem-solving skills and attention to detail.
  • Strong communication skills for liaising with U.S. vendors, clients, and internal teams.
  • Ability to work in a
    fast-paced, deadline-driven
    environment.

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