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Admin Assistant

2 weeks ago

Taguig, National Capital Region, Philippines One Outsource Direct Corporation Full time ₱17,000 - ₱18,000 per year

About One Outsource Direct Corp (OODC)

Established in 2003, One Outsource Direct Corporation (OODC) is a Philippine-based company engaged in providing business process outsourcing (BPO) services to local and international companies. For over 21 years, we have been providing value-driven solutions to our customers globally, enabling them to achieve scalability and growth.

Join One Outsource

To be part of OODC means to be part of a team of go-getters. We are inspired to take responsibility, to learn new things, to initiate action, and to provide better customer experiences. As a boutique service BPO, we provide career opportunities that allow our passionate team members to excel, learn, and achieve career success quickly.

Job Summary:

We are seeking a detail-oriented and proactive individual to manage and oversee the process of sales contract administration, CWT documentation, and VAT zero-rated compliance. This role ensures that all customer contracts are properly documented, tax-related requirements are fulfilled, and necessary documents are submitted accurately and on time to support billing and audit processes.

Responsibilities:

Document Management:

  • Manage and control all company documents to ensure accuracy and compliance.
  • Develop and maintain a structured filing system for easy document retrieval
  • Ensure proper classification, indexing, and labeling of documents.
  • Monitor document revisions and maintain a clear record of changes.
  • Conduct regular audits to ensure document accuracy and completeness.

Scanning:

  • Handle the scanning of physical documents to create digital records.
  • Ensure all scanned documents are clear, properly named, and stored.
  • Organize scanned files in line with company filing standards.

Filing:

  • Maintain an efficient filing system (both physical and digital) for all company records.
  • Ensure that all files are up-to-date and easily accessible to authorized personnel.
  • Regularly review and archive old or inactive files in accordance with company policies.
  • Handle the secure disposal of outdated or sensitive documents.

Actual task.

Sales Contract Management:

  • Coordinate, Review, and validate customer sales contracts for completeness and accuracy.
  • Ensure timely encoding and archiving of signed contracts.
  • Coordinate with Sales, Customer Operations and Customers on expired contracts and for signing.
  • Collaborate with Customer Operations in contract expirations and renewals and maintain an updated contract database

CWT Documentation:

  • Collect and validate CWT certificates from customers.
  • Coordinate with Credits Team for reconciliation of CWT entries against collections.
  • Assist in resolving discrepancies related to CWT claims and documentation.

VAT Zero Documentation:

  • Ensure all required documents for VAT zero-rated transactions are complete and compliant with BIR regulations.
  • Monitor submission timelines and follow up with customers for pending documents.
  • Maintain a tracker for VAT zero documentation per customer and per transaction.
  • Liaise with Customer Operations, Finance and Tax teams for audit preparation and compliance checks.

Qualifications:

  • Bachelor's degree in business administration, Accounting, Finance, or related field.
  • Proven experience in document control or related administrative roles.
  • Strong organizational skills with attention to detail.
  • Proficiency in document management software and Microsoft Office Suite.
  • Excellent communication and interpersonal skills.
  • Familiarity with contract management, BIR regulations on CWT and VAT zero-rated transactions is a plus..
  • Ability to handle sensitive information confidentially.
  • Familiarity with relevant industry standards and regulations is an advantage Ability to multitask and prioritize effectively.

Requirements:

  • CAN START ASAP

Job Type: Full-time

Pay: Php17, Php18,000.00 per month

Application Question(s):

  • What is your asking salary?

Work Location: In person