Executive Marketing Assistant to the CEO

1 week ago

Taytay, Calabarzon, Philippines Ventas Call Center Full time ₱300,000 - ₱450,000 per year

Core Roles

● Schedule Manager

● Email Manager

● Contact Manager

● Project Support Manager

● Meetings Support

● Personal Time Off Gatekeeper

● Creative/Marketing Support for CEO Projects

Responsibilities

Schedule Manager

● Manage and maintain the CEO's calendar in Zoho Calendar.

● Coordinate internal and external scheduling requests.

● Adjust and reschedule commitments as needed, ensuring minimal disruption.

● Monitor conflicts and double bookings; proactively resolve issues.

● Collaborate with the TPA team on calendar sync and efficiency issues.

Email Manager

● Act as gatekeeper for the CEO's Zoho Mail inbox.

● Triage and prioritize incoming emails.

● Archive emails that do not require a response or have clear endpoints.

● Draft and send replies on the CEO's behalf for routine and mid-level

communications.

● Escalate urgent or sensitive matters through Zoho Cliq or direct call.

Contact Manager

● Maintain communication between the CEO and external/internal contacts.

● Return missed calls and voicemails, scheduling follow-ups when needed.

● Strive for one-call resolution by referencing emails, messages, or system notes.

● Leverage Zoho CRM for contact information, history, and notes.

● When possible, resolve requests without requiring the CEO's direct involvement.

Project Support Manager

● Support CEO tasks within Zoho Projects/Zoho CRM.

● Monitor project/task notifications, surfacing due or outstanding items.

● Collect necessary details from the CEO and update tasks/projects accordingly.

● Create tasks on the CEO's behalf for TPA team members.

● Track and support project follow-through in collaboration with department heads.

Meetings Support

● Join key meetings (in-person or via Zoho Meeting) to:

Document next steps.

Generate follow-up tasks in Zoho Projects.

Track commitments made during meetings.

● Follow up with external contacts post-meeting via email/phone.

● Prepare and distribute meeting notes and action items as needed.

Personal Time Off Gatekeeper

● Monitor CEO's Zoho Mail and Zoho Cliq during personal time off.

● Filter communications to protect rest and family time.

● Document non-urgent follow-up needs for review upon return.

● Escalate urgent matters directly via Cliq or phone if necessary.

● Act as sole point of contact between CEO and TPA team during time off.

Creative/Marketing Support (CEO Projects Only)

● Support in designing and updating landing pages for CEO-led initiatives (Zoho

Sites or integrated platforms).

● Write clear, engaging content for CEO's projects, communications, or marketing

efforts.

● Assist in building and managing email communication workflows within Zoho

Campaigns/CRM for CEO projects.

● Coordinate creative assets (graphics, copy, video snippets) in collaboration with

external designers when necessary.

● Track campaign performance metrics in Zoho Analytics and provide project-level

reports to the CEO.

QUALIFICATIONS

We are seeking a highly organized, reliable, and dedicated Virtual Assistant / Personal Assistant to provide comprehensive support to the CEO and CGO of one of our clients.

Job Requirements

  • Proven experience as a general Virtual Assistant / Executive Assistant or similar role – directly reporting to the CEO / CGO
  • Excellent writing and verbal communication
  • Outstanding organization and time management skills
  • Strong attention to detail
  • Ability to learn new digital tools quickly
  • Proficiency in excel and experience with Zoho (mail/calendar/project/click) is a plus
  • Ability to prioritize and handle multiple tasks
  • Can maintain confidentiality and handle sensitive information with discretion.

●

  • Zoho Mail & Zoho Calendar – scheduling and communications.
  • Zoho Cliq – internal messaging and urgent communication.
  • Zoho CRM, Zoho Projects, Zoho Analytics, Zoho Campaigns – contact, task,

reporting, and marketing workflow management.

  • Zoho Sites – landing page creation and updates.
  • Loom – screen/video documentation and communication.

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