HR Executive

COMPANY DESCRIPTION

Mohan Management Consultants has been providing Management Consultancy and Corporate Support services in Singapore since 1990. We assist businesses to incorporate and establish themselves in Singapore, by providing a full suite of services like incorporation services, HR and immigration services, secretarial services, bookkeeping services, compilation services, Individual and Corporate Tax services, and Business process outsourcing services. Our clients who are locally based or headquartered in other countries come from a diverse array of industries such as Airlines, Logistics, Software, Media and Technology, Manufacturing, Retail, Trading, Commodities Trading, Shipping, Medical equipment, FMCG, Fund Management and Investment Holding Companies.

ROLE INTRODUCTION

This role will include undertaking a variety of HR administrative duties involving a wide range of support activities inside our HR department across all different entities, from assisting day to day operation, administration,  employee database to recruitment. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You'll also assist in creating policies, processes and documents. Ultimately, you'll ensure our HR department is organized and operates smoothly to attract, hire and retain our employees.

RESPONSIBILITIES

HR Administration & Support

• Provide clerical and administrative support for the Human Resources Department.
• Compile and update employee records, ensuring accuracy and compliance with company policies.
• Assist with day-to-day HR operations and ensure smooth functioning of HR activities.
• Conduct initial orientation for newly hired employees, ensuring they are well-informed about company policies and culture.
• Draft and create HR documents and templates as needed by the department.
• Assist in payroll preparation, providing relevant data (absences, bonuses, leaves, etc.).

Employee Relations & Communication

• Handle employee requests regarding HR-related issues, policies, rules, and regulations.
• Communicate corporate announcements effectively to all employees, ensuring timely delivery and clarity in messaging.
• Deal with employee grievances and act as a liaison between management and employees to resolve workplace concerns.
• Collaborate with Managers and employees to foster a positive workplace culture and keep employee engagement strong.
• Design, implement, and manage employee engagement programs to promote cultural positivity, including birthday calls, company events, and other initiatives.

Policy & Compliance

• Assist in the development, review, and implementation of HR policies, ensuring comprehensive and meticulous attention to detail from inception to execution.
• Ensure compliance with all labor laws and regulations, and monitor internal policies for alignment with legal standards.
• Manage and process relevant Singapore work visas, including Employment Pass (EP) and other permits, ensuring compliance with immigration regulations."

Recruitment & Staffing

• Coordinate communication with candidates, schedule interviews, and ensure a seamless recruitment process.
• Assist in recruitment efforts, including posting job openings, screening resumes, and coordinating interviews.

Training & Development

• Coordinate HR projects such as training sessions, performance appraisals, and other employee development initiatives.
• Support ongoing training programs and assist employees in identifying development opportunities.

Reporting & Documentation

• Process documentation and prepare reports related to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, etc.
• Generate HR-related reports for management, ensuring accuracy and timeliness in all documentation.
• Ad-Hoc Projects
• Assist with any ad-hoc HR projects as assigned, providing support in various HR initiatives as needed.

REQUIREMENTS

• Diploma or equivalent with a background in secretarial, administrative, or HR roles.
• Proficient in Google Drive and GSuite (Gmail, Google Docs, Google Sheets, etc.).
• Must have 2 or more years of experience in the same position applying for.
• Familiarity with software such as BrioHR, Slack, 3CX, Canva, and other related tools is a plus.
• Fluent in English (both written and spoken).
• Flexible in using both Macs and PCs.
• Adaptable to learning and using a variety of software and applications as needed.
• Must be willing to work in a fast paced environment.
• Must have prior experience managing multiple entities and working with diverse communities.
• Must have their own equipment and a reliable internet connection.