Admin Manager

3 days ago


Ortigas, Philippines Pares Kalye Express Full time

Ortigas, Pasig

Full-time | Monday–Friday, 6:30 AM – 4:00 PM

Job Summary

Bigtime Empire Corporation is looking for a highly organized and results-driven Admin Manager to lead and oversee our administrative operations. This role is critical in ensuring efficient payroll processing, regulatory compliance, asset management, and internal controls across all company entities. The Admin Manager will work closely with the CEO and Finance team to maintain operational integrity and performance excellence.

Key Responsibilities

  • Lead, train, and manage daily operations and KPIs of all Admin staff (payroll, finance coordination, maintenance, logistics, and compliance).
  • Monitor team performance through weekly KPI reviews and monthly evaluations.
  • Oversee submission, renewal, and tracking of business permits, lease contracts, and regulatory requirements across all entities.
  • Ensure proper filing, documentation, and version control of legal and administrative records.
  • Ensure accurate and timely payroll processing by validating DTRs, overtime, final pay, and related reports.
  • Provide final review of payroll summaries prior to CEO sign-off.
  • Monitor petty cash, reimbursements, and liquidation reports.
  • Coordinate with Finance on bank file preparation, final pay, bonuses, and back pay tracking.
  • Oversee maintenance requests, job orders, asset inventory, and facility-related concerns.
  • Track completion and compliance of equipment repairs, air-conditioning servicing, and utility reports.
  • Manage routing and tracking of checks, permits, and government documents via internal and external messengers.
  • Ensure timely delivery, receipt, and archiving of critical reports and documents.
  • Implement and enforce Maker–Checker–Approver workflows across administrative processes.
  • Identify operational red flags and recommend internal control improvements.
  • Consolidate department-wide reports for submission to the CEO and Board.
  • Prepare weekly Admin Scorecards and monthly KPI performance summaries.
  • Recommend new policies or policy revisions to improve operational efficiency.
  • Conduct root-cause analysis and issue internal memos for performance-related issues.
  • Coordinate special projects such as new site activations, project handovers, and inter-department support initiatives.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration, Management, or a related field.
  • At least 3 years of experience in an administrative leadership or managerial role.
  • Strong knowledge of HR, payroll, and legal compliance processes.
  • Excellent organizational, analytical, and people management skills.
  • High level of attention to detail, integrity, and confidentiality.
  • Proficient in Microsoft Excel, Word, and digital file management tools.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Employee discount
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Application Question(s):

  • Please provide your birthdate (MM/DD/YYYY)
  • When is the earliest date you can start working with us?

Work Location: In person


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