Accounts Payable Specialist
2 weeks ago
ABOUT US:
Design made simple for the modern home. Our passion lies in furniture and design, and it is the fuel that drives our business. We are a family-run company and aim to maintain this as we continue to rapidly grow. We're entrepreneurial. We challenge the status quo, aren't afraid to try new ideas, and we leverage our agile structure to make smart decisions and find new opportunities.
We're a people-first company and what we do wouldn't be possible without our customers. For this reason, we like to say that our collections are always customer curated. Join our flexible work culture and team of creative and passionate individuals.
The mission of our accounting department is to provide exceptional service and career interactions throughout the lifecycle of an order.
DUTIES & RESPONSIBILITIES:
- Manage the client's accounts payable inbox and resolve any inquiries
- Support full-cycle AP activities, including overseeing invoice processing, approval workflows, and payments; act as backup for CONCUR invoice coding when needed.
- Monitor and reconcile AP aging; investigate and resolve discrepancies proactively.
- Post and reconcile corporate credit card transactions; assist with cardholder inquiries.
- Prepare accrual lists and post accrual journal entries during month-end close.
- Support month-end close by preparing AP-related journal entries and reconciliations.
- Process and record commission payments accurately and on schedule.
- Maintain vendor relationships and ensure accurate vendor setup and banking information.
- Act as backup administrator for Concur, assisting with user setup, workflow management, and issue resolution as needed.
- Prepare employee expense claims for bi-weekly payroll
- Prepare the bi-weekly Sundays AP list
- Participate in ad hoc accounting projects, including process automation and system improvements.
- Collaborate cross-functionally to streamline AP procedures and enhance reporting accuracy.
SKILLS & QUALIFICATIONS:
- Two to four years' experience in Accounts Payable
- Relevant education in finance or accounting is preferred
- Strong understanding of AP processes, accruals, reconciliations, and internal controls.
- Strong organizational, analytical, and problem-solving abilities.
- Ability to manage multiple priorities with accuracy and professionalism.
- Excellent communication and relationship management skills.
- Self-starter with a continuous improvement mindset and strong sense of ownership.
- Experience with SAP and CONCUR is a plus
- Experience inside a multi-entity environment is an asset
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