Admin Supervisor

7 days ago

Davao City, Davao, Philippines AgriDOM Solutions Corp. Full time

Job description

Job Scope:

Responsible for managing and supervising the company's general administrative functions, including office and facilities operations, permits and licenses, contract and property administration, vehicle fleet management, travel and logistical arrangements, event coordination, and support for corporate social responsibility (CSR) initiatives.

The role ensures operational readiness, regulatory compliance, cost-efficiency, and

excellent internal support services.

Duties and Responsibilities:

General Administrative Operations

  • Oversees daily administrative operations to ensure uninterrupted support to all departments across offices, farms, and facilities.
  • Supervises admin staff including utility personnel, messengers, drivers, and outsourced services such as janitorial and security.
  • Implements and improves administrative systems, documentation processes, and internal service protocols.

Permits and Licenses Management

  • Maintains an updated tracker of all permits, licenses, and certificates required for business operations.
  • Processes and ensure timely renewal of business permits, BIR certificates, barangay clearances, fire safety permits, DENR licenses, and other regulatory documents.
  • Liaises with government agencies and ensures compliance to avoid penalties or legal risks.

Contracts Monitoring and Compliance

  • Monitors all contracts under the admin department including office/farm leases, service agreements, and supplier partnerships.
  • Tracks expiration dates, renewal options, deliverables, and payment schedules.
  • Coordinates with the legal team for contract drafting, review, and compliance matters.

Land, Property, and Asset Administration

  • Maintains accurate records of company-owned or leased land and buildings, including titles, tax declarations, lease contracts, and improvements.
  • Ensures timely payment of real property taxes (RPT) and land use compliance.
  • Monitors occupancy, usage, and physical security of assets and premises.

Facilities Maintenance and Beautification

  • Ensures cleanliness, orderliness, and functionality of all company buildings, staff houses, and guest facilities.
  • Plans and implements building and grounds maintenance schedules (e.g., electrical, plumbing, air-conditioning).
  • Supervises beautification efforts including landscaping, repainting, signage, and workspace improvements.

Utilities and Office Supply Management

  • Monitors the availability of electricity, water, internet, and communication services; coordinate with providers to resolve disruptions.
  • Ensures adequate inventory and cost-efficient procurement of office supplies, sanitation materials, and administrative equipment.

Travel and Logistics Coordination

  • Oversees the booking and management of air travel, accommodations, and land transportation for employees and guests.
  • Coordinates itineraries, ground logistics, and transportation support for official trips and inter-office visits.
  • Provides logistical support for VIP guests, clients, partners, and

consultants during company visits.

Event Coordination and Internal Engagements

  • Provides administrative support for internal events such as meetings, trainings, planning sessions, celebrations, and team-building activities.
  • Coordinates with suppliers, venues, and internal teams to ensure the success of company events.
  • Prepares logistics, supplies, documentation, and facilities for smooth event execution.

Corporate Social Responsibility (CSR) Support

  • Coordinates administrative and logistical requirements for company-led CSR activities such as outreach programs, community engagement, and environmental initiatives.
  • Supports documentation and reporting of CSR project results and stakeholder participation.

Fleet Management

  • Manages the scheduling, assignment, and dispatching of company vehicles to support daily operations and logistics.
  • Monitors and enforces preventive maintenance schedules, coordinate repairs, and ensure vehicle availability.
  • Maintains updated vehicle records (OR/CR, registration, insurance), track fuel usage, and analyze fleet performance.
  • Responses promptly to road incidents, accidents, and ensure proper incident

Qualification

  • Bachelor's degree in Business Administration, Office Management, Logistics, or any related field.
  • A Master's degree or additional certification in administration, facilities

management, or procurement is an advantage.

  • At least 3-5 years of experience in administrative operations and fleet management, ideally within the agriculture, logistics, or corporate sector.

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Work Location: In person

  • Admin Supervisor

    5 days ago

    Davao City, Davao, Philippines SF GROUP OF COMPANIES Full time

    Job Scope:Responsible for managing and supervising the company's general administrative functions, including office and facilities operations, permits and licenses, contract and property administration, vehicle fleet management, travel and logistical arrangements, event coordination, and support for corporate social responsibility (CSR) initiatives.The role...

  • assistant accounting supervisor

    2 days ago

    Davao City, Davao, Philippines Talent Outsourcing Channel Solutions Full time

    About the roleTalent Outsourcing Channel Solutions' is seeking an experienced and talented Assistant Accounting Supervisor to join our Finance and Admin Department. This full-time position is based in Davao City, Davao del Sur. In this strategic role, you will be responsible for providing high-quality financial accounting and reporting support to ensure the...

  • Assistant Accounting Supervisor

    2 days ago

    Davao City, Davao, Philippines TORCH Solutions Full time

    Urgent Hiring for Assistant Accounting Supervisor in Davao CityFully on-siteWorking Hours: Mon to Thu - 7am to 5pm; Fri - 8am to 5pm; Sat 8am to 12nnDuties and Responsibilities:• Oversees the quality of work of Accounting Associates, ensuring accuracy and adherence toestablished procedures.• Provides guidance and support to the accounting team,...

  • admin supervisor

    2 weeks ago

    Davao City, Davao, Philippines HOME SOLUTIONS DEPOT PLUS Full time

    JOB DESCRIPTION:Oversee office operations (e.g. filing, record-keeping, supply management and scheduling)Assign and monitor daily workloads to ensure timely and accurate completion of tasks.Develop and implement administrative procedure to improve efficiency and productivity.Prepare reports, presentations and documentation for management review.Supervise and...

  • Insurance Admin Staff

    2 weeks ago

    Davao City, Davao, Philippines Karasia Inc. Full time

    Key ResponsibilitiesAssist in preparing, encoding, and filing insurance documents, policies, and claims.Maintain and update client records, databases, and other insurance-related files.Coordinate with clients, agents, and internal departments to follow up on required documents and information.Generate and analyze reports using Microsoft Excel (e.g., tracking...

  • Computer Administrative Assistant

    2 days ago

    Davao City, Davao, Philippines Smart Gal Full time

    Please read the application carefully.This is NOT work from home.Undergraduates or working students with minimal subjects are welcome to apply.We are looking for someone with the following characteristics:Can communicate and understand English.Must have professional mindset.Good work ethics.Mature disposition.Organized and must be able to manage time.Self...

  • Admin Supervisor

    7 days ago

    Quezon City, National Capital Region, Philippines UAAGI Full time

    Be PART of one of theFASTEST-growing automotive brandshere in the PhilippinesThe EXCLUSIVE distributor of Foton trucks, Chery, Lynk & Co, Baic Auto and Radar EV Pick-up here in the Philippines needs aAdmin SupervisorThis position oversees the documentation of company assets and facilities maintenance while ensuring that vehicle job requests and repairs are...

  • Admin Supervisor

    2 weeks ago

    Quezon City, National Capital Region, Philippines UAAGI Full time

    Are you a talented individual ready to join an awesome team in the Automotive industry?Be PART of one of the FASTEST-growing automotive brands here in the PhilippinesThe EXCLUSIVE distributor ofFoton trucks, Chery, Lynk & Co, Baic Auto and Radar EV Pick-uphere in the Philippines needs anAdmin SupervisorPRIMARY RESPONSIBILITY:The Admin Supervisor oversees the...

  • hr and admin supervisor

    5 days ago

    Iloilo City, Western Visayas, Philippines SAMLEX GLOBAL SERVICES OPC Full time

    About SAMLEX Global ServicesSAMLEX—the back-office hub of Compass Logistics International (CLI) in Iloilo, Philippines—supports our offices with precision, teamwork, and dedication. CLI stands as a modern logistics group delivering solutions tailored to diverse industry needs.As logistics specialists, our services span contract logistics, pharma &...

  • HR and Admin Supervisor

    5 days ago

    Iloilo City, Western Visayas, Philippines Samlex Global Services Full time

    About SAMLEX Global ServicesSAMLEX—the back-office hub of Compass Logistics International (CLI) in Iloilo, Philippines—supports our offices with precision, teamwork, and dedication. CLI stands as a modern logistics group delivering solutions tailored to diverse industry needs.As logistics specialists, our services span contract logistics, pharma &...

  • Admin Supervisor

    2 weeks ago

    Paranaque City, Calabarzon, Philippines Mary Grace Cafe Full time

    The Admin Supervisor is responsible for overseeing the daily operations of the assigned department, ensuring food safety and quality while meeting job orders on time and in full — at the lowest possible cost.Key ResponsibilitiesProject ManagementPlans and develops project ideas with other departments, ensuring efficient cost management of resources.Creates...

  • Admin Supervisor

    2 weeks ago

    Paranaque City, Calabarzon, Philippines Mary Grace Full time

    The Admin Supervisor is responsible for overseeing the daily operations of the assigned department, ensuring food safety and quality while meeting job orders on time and in full — at the lowest possible cost.Project ManagementPlans and develops project ideas with other departments, ensuring efficient cost management of resources.Creates and leads the...

  • Admin Supervisor

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines House of Franchise Pvt. Ltd. Full time

    Job description:The Admin Supervisor is responsible for overseeing all administrative, clerical, and support functions within the store to ensure smooth day-to-day operations. This role ensures compliance with company policies, accurate documentation, coordination with HR and Accounting, and effective support to the Operations Team.1. Administrative & Office...

  • Admin & General Services Supervisor

    3 weeks ago

    Cebu City, Philippines J-K Network Services Full time

    A manufacturing company established in 1996, providing high-quality wire rope products across various industries. Position: Admin & General Services Supervisor Industry: Manufacturing Location: Lapu-Lapu City, Cebu Salary: Php 30,000 – Php 35,000 Schedule: Monday – Friday (Dayshift) Work Setup: Onsite BENEFITS Government-mandated benefits HMO 13th...

  • hr supervisor

    1 week ago

    Quezon City, National Capital Region, Philippines Gemini Group of Companies Full time

    About the role Gemini Group of Companies' is seeking a skilled and dedicated HR Supervisor / Admin Staff to join our dynamic team in Quezon City, Metro Manila. This is a full-time position that will play a crucial role in managing and streamlining our human resources operations. As an HR Supervisor / Admin Staff, you will be responsible for overseeing...

  • Admin Specialist

    3 days ago

    Quezon City, National Capital Region, Philippines WNS Full time

    Qualifications:Must be willing to work 100% onsite at our Eastwood SiteAt least 3 years relevant working experience as Admin officer, supervisor or its equivalent.Graduate of any 4-year course - management, engineering or its equivalent.Safety officer 1 or at least has already BOSH certification not necessarily a requirement but is an advantage.Amenable...