Fleet Administration Assistant

1 week ago

Santa Rosa City A, Philippines wesearch Full time ₱480,000 per year

Job Responsibilities:

  • Manage and support the requirements of light vehicles under a leased operation scheme, consisting of approximately 500–600 units, and assist with the renewal and registration of select company-owned heavy vehicles across Australia.
  • Place orders for new or replacement vehicles and accessories in compliance with the company's Vehicle Policy.
  • Coordinate national vehicle deliveries in collaboration with dealerships and leasing companies.
  • Possess strong knowledge of operating leases; monitor and manage vehicle utilization, recommending rotation strategies to minimize costs.
  • Facilitate the issuance of E-Tags and fuel cards, and oversee the settlement of toll charges and infringement notices.
  • Ensure compliance with vehicle maintenance standards to uphold safety and roadworthiness across the fleet.
  • Handle purchase order management, invoice processing, and allocation of expenses to appropriate cost centers.
  • Provide proactive reporting to internal stakeholders regarding fleet and leasing operations.
  • Deliver ad-hoc administrative support to the Sourcing Manager.
  • Collaborate with and support the offshore processing team in all operational matters.
  • Manage communication with key suppliers and internal stakeholders through effective mailbox management.

Qualifications

  • Bachelor's degree.
  • With 1–2 years of experience in administrative, clerical, or office support roles.
  • Mandatory experience in fleet management or leasing, with a solid understanding of the fleet industry.
  • Proficient in MS Office applications (Word, Excel, PowerPoint); knowledge of SRM, SAP, basic accounting, and reconciliation is an advantage.
  • Experience in collaborating with offshore stakeholders is preferred.
  • Strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Highly skilled in administrative functions, with keen attention to detail and strong organizational abilities.

Job Types: Full-time, Permanent

Pay: Php35, Php40,000.00 per month

Work Location: Hybrid remote in Santa Rosa City A

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