Fleet Admin Assistant

2 days ago


Santa Rosa City A, Philippines UpSkill MNL Full time ₱360,000 - ₱480,000 per year
  • Manage and support the requirements of light vehicles under a leased operation scheme, consisting of approximately 500–600 units, and assist with the renewal and registration of select company-owned heavy vehicles across Australia.
  • Place orders for new or replacement vehicles and accessories in compliance with the company's Vehicle Policy.
  • Coordinate national vehicle deliveries in collaboration with dealerships and leasing companies.
  • Possess strong knowledge of operating leases; monitor and manage vehicle utilization, recommending rotation strategies to minimize costs.
  • Facilitate the issuance of E-Tags and fuel cards, and oversee the settlement of toll charges and infringement notices.
  • Ensure compliance with vehicle maintenance standards to uphold safety and roadworthiness across the fleet.
  • Handle purchase order management, invoice processing, and allocation of expenses to appropriate cost centers.
  • Provide proactive reporting to internal stakeholders regarding fleet and leasing operations.
  • Deliver ad-hoc administrative support to the Sourcing Manager.
  • Collaborate with and support the offshore processing team in all operational matters.
  • Manage communication with key suppliers and internal stakeholders through effective mailbox management.

Qualifications

  • Bachelor's degree.
  • With 1–2 years of experience in administrative, clerical, or office support roles.
  • Mandatory experience in fleet management or leasing, with a solid understanding of the fleet industry.
  • Proficient in MS Office applications (Word, Excel, PowerPoint); knowledge of SRM, SAP, basic accounting, and reconciliation is an advantage.
  • Experience in collaborating with offshore stakeholders is preferred.
  • Strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Highly skilled in administrative functions, with keen attention to detail and strong organizational abilities.

Job Type: Full-time

Pay: Php35, Php40,000.00 per month

Work Location: Hybrid remote in Santa Rosa City A


  • Admin. Assistant

    4 days ago


    Makati City, National Capital Region, Philippines SOLAR RESOURCES, INC Full time ₱400,000 - ₱600,000 per year

    Duties and Responsibilities: In charge of all vehicles concerns (vehicle dispatching, repairs & maintenance). Prepares and encode trip ticket and shell P.O billing. Prepares and process the monthly billings (PLDT, Smart, Globe, Innove, Shell Fleet Card, Rentals & Parking) & other clerical works of admin department. Process the annual renewal of insurance...

  • Fleet Specialist

    4 days ago


    Quezon City, National Capital Region, Philippines Bell-Kenz Pharma Inc. Full time ₱900,000 - ₱1,200,000 per year

    This year, Bell-Kenz Pharma proudly celebrates close to two decades of unwavering commitment to enhancing Filipino lives through affordable, accessible, high-quality medicines. As a rapidly expanding organization, we're seeking driven, resourceful individuals with a passion for learning and a commitment to delivering results.At Bell-Kenz Pharma, you'll...

  • Fleet Manager

    4 days ago


    Quezon City, National Capital Region, Philippines Mega Prime Foods Inc. Full time ₱900,000 - ₱1,200,000 per year

    The Fleet Manageris responsible for supporting the efficient day-to-day operations of the organization's motorpool and fleet. This role spearheads vehicle maintenance, tracking fleet usage, coordinating drivers, ensuring vehicle availability, and maintaining compliance with safety and regulatory standards.Responsibilities:Oversee daily motorpool and fleet...

  • Fleet Officer

    4 days ago


    Makati City, National Capital Region, Philippines CBRE Full time ₱360,000 - ₱420,000 per year

    RESPONSIBILITIESSupport and Assist the Asset Manager in managing the office OperationsFocus on Fleet Management in coordination with the Fleet Management System ProviderFleet AdministrationsFleet Utilization OptimizationMaintenance and RepairsFuel ManagementDriver Management and TrainingVehicle Acquisition and DisposalCompliance and Risk ManagementReporting...


  • Santa Rosa City A, Philippines Epiroc Global Business Services Inc. Full time ₱900,000 - ₱1,200,000 per year

    About the RoleWe are looking for a highly organized and detail-oriented HR and Admin Support to assist in day-to-day human resources and administrative operations. The role is essential in ensuring smooth office functions, supporting employees, and assisting the HR team in implementing company policies, programs, and processes.Key ResponsibilitiesHuman...

  • Fleet Supervisor

    4 days ago


    Paranaque City, Calabarzon, Philippines xpress Full time ₱336,000 per year

    As the Fleet Supervisor at Xpress, you will be responsible for the effective coordination and supervision of our fleet operations, consisting of 100–500 vehicles. You will ensure that vehicles are well-maintained, compliant with regulations, and utilized efficiently to support business goals. This role requires strong organizational skills, hands-on...

  • fleet coordinator

    4 days ago


    Mandaluyong City, National Capital Region, Philippines Tagumpay Wire Products Full time ₱400,000 - ₱800,000 per year

    HIRING QUALIFICATIONS· Graduate of Automotive Technology or any related course· At least 1 year of experience in a fleet management role· Time-management and organizational skills· Computer proficiencyDUTIES AND RESPONSIBILITIES· Schedule fleet maintenance and repairs· Work with external vendors, including mechanics· Maintain inventory of spare parts...

  • Fleet Coordinator

    2 weeks ago


    Cebu City, Philippines Yunyi Transportation Inc. Full time

    Duties and Responsibilities Makes plan, schedule and route of trucks to maximize productivity and efficiency of drivers Ensure SOP and Safety Policies are implemented at all times Ensure that all transport fleet vehicles are properly maintained and serviced as scheduled Supports the Fleet Supervisor in coordinating and communicating with clients and partner...

  • admin officer-cebu

    4 days ago


    Cebu City, Central Visayas, Philippines InspiringPG, Inc. Full time ₱600,000 - ₱1,200,000 per year

    QUALIFICATION AND NEEDED WORK EXPERIENCE:Candidate must possess at least Bachelor's/College Degree in any field.At least 1 Years of working experience in the related field is required for this position.Required Skill(s): handling company vehicle, excellent communication skills both oral and writtenCan start ASAPDUTIES AND RESPONSIBILITIES:Sets up and...


  • Quezon City, National Capital Region, Philippines MEGA PRIME FOODS INCORPORATED Full time ₱900,000 - ₱1,200,000 per year

    The Motorpool and Fleet Associate Manager is responsible for supporting the efficient day-to-day operations of the organization's motorpool and fleet. This role spearheads vehicle maintenance, tracking fleet usage, coordinating drivers, ensuring vehicle availability, and maintaining compliance with safety and regulatory standards.Responsibilities:Oversee...