Executive Assistant

1 week ago

Philippines Cloud Nine Solutions Full time

Cloud Nine Solutions is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to our organization. This is a fantastic opportunity for a detail-oriented individual who thrives in a fast-paced, remote work environment and has the ability to juggle multiple tasks effectively.

About the Job:

  • Manage and maintain calendar, scheduling meetings, and coordinating appointments.
  • Arrange and coordinate travel arrangements and itineraries.
  • Prepare documents, presentations, and reports for meetings and business correspondence.
  • Conduct research and prepare briefing materials for meetings and events.
  • Act as a gatekeeper, screening and prioritizing incoming communications.
  • Coordinate and facilitate internal and external meetings, ensuring all necessary resources and materials are prepared in advance.
  • Take minutes during meetings, ensuring accurate documentation of discussions and action items.
  • Assist with special projects, research, and analysis as required.
  • Handle confidential information with utmost discretion.

The Ideal Candidate:

  • Relevant experience as an Executive Assistant supporting C-level executives, preferably in a remote setting.
  • Ability to work independently and take initiative, anticipating needs and solving problems proactively.
  • Excellent organizational and time management skills, with a strong attention to detail.
  • Outstanding written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong interpersonal skills and the ability to interact professionally with stakeholders at all levels.
  • Demonstrated ability to handle sensitive and confidential information appropriately.
  • Flexibility and adaptability to changing priorities, with the ability to multitask effectively.
  • Must have a laptop or desktop computer with a stable internet connection, preferably at least 5Mbps.

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