Administrative Coordinator

1 week ago

Quezon City, National Capital Region, Philippines InsBOSS Inc. Full time ₱400,000 - ₱600,000 per year

The Administrative Coordinator is responsible for the administrative functions within an organization. This role involves providing support to senior management and various departments by handling day-to-day office tasks such as scheduling, correspondence, data entry, and maintaining office systems. Ensures effective communication across teams, coordinates meetings and events, and assists with the preparation of reports and presentations.

Relevant Experience

● 1 year experience in administrative role

● Able to work on a graveyard shift

Description of Responsibilities & Accountabilities

● Performs daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

● Coordinates meetings and strategic activities with the different stakeholders in the company.

● Assist with preparing, editing, and filing documents, reports, presentations, and correspondence. Maintain an organized filing system (both electronic and physical).

● Assists in coordinating the agenda of management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

● Organize and manage internal and external events, including team meetings, conferences, and workshops.

● Assist in the planning and coordination of special projects as needed, ensuring deadlines and objectives are met.

● Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

● Perform other tasks and duties assigned from time to time as needed for the role

Skills Requirements

● Excellent English communication skills both written and verbal

● Tech Savvy. Proficiency in Microsoft Office and of online calendars and scheduling (e.g. Google Calendar) other office productivity tools, with aptitude to learn new software and systems

● Familiarity with current technologies, like desktop sharing, cloud services, CRMs and VoIP

● Strong time-management skills and the ability to organize and coordinate multiple projects at once

Job Type: Full-time

Benefits:

  • Flexible schedule
  • Health insurance
  • Work from home

Experience:

  • Administrative: 1 year (Preferred)

Work Location: Remote

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