Accounts Receivable Specialist

3 days ago

Pasay, National Capital Region, Philippines OpsArmy Full time ₱450,000 - ₱750,000 per year
Accounts Receivable Specialist

Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST

Type: Full-Time, Remote

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About the Role:

We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.

Responsibilities:

Vendor Systems & Setup

  • Manage vendor setup and administration in Coupa and similar portals (e.g., Ariba, Jaggaer).
  • Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates.
  • Maintain vendor master data and monitor for messages, rejections, and updates.

Invoicing & Approvals

  • Create and submit accurate PO and non-PO invoices; handle PO flips and attach SOWs/timecards.
  • Resolve exceptions quickly and track invoices through the full approval/payment cycle.
  • Partner with internal approvers to clear holds, credits, and disputes.

Accounts Receivable & Collections

  • Own and monitor AR aging; prioritize outreach, send dunning notices, and schedule follow-ups.
  • Reconcile payments, remittances, short-pays, and chargebacks with clear documentation.
  • Escalate disputes and coordinate resolution across teams.

Vendor & Internal Coordination

  • Serve as the primary point of contact for buyer-side AP/vendor management teams.
  • Work closely with Sales, Customer Success, and Delivery teams to provide approvals, backup documentation, and proof-of-service.

Process & Reporting

  • Develop and maintain SOPs and checklists for vendor portal submissions and renewals.
  • Report weekly on key metrics including DSO, invoice cycle time, exception rates, and collections progress.
Qualifications:
  • 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS.
  • Proficient in supplier registration, PO workflows, invoicing, and exception handling.
  • Strong organizational skills, with the ability to manage multiple submissions and meet deadlines.
  • Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus.
  • Clear and professional written communication skills for AP correspondence and collections.
Apply

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