BD Document Controller

1 day ago

Makati City, National Capital Region, Philippines Vena Energy (Philippines) Full time ₱900,000 - ₱1,200,000 per year

This position will be under outsourced employment

Admin Assistant/Document Controller (support for Legal and Business Development Department)

  • Handle filing, scanning, verification, archiving and storing of hard copy and soft copy files; Main tasks include keeping SharePoint updated.
  • Circulate documents via post and emails, making sure these reach the intended recipients within the timeline required and thereby avoiding any late communications or missed deadlines.
  • Designing templates for documents, file types and document databases.
  • Checking and editing documents for accuracy and compliance.
  • Assist in collating documents for reports and applications.
  • Assist in setting up site offices.
  • Handles messengers' requests.
  • Arranges and coordinates business travel, itineraries, accommodations and transportation.
  • Reviews invoices, and prepares, monitors and releases payments for utilities, travel arrangements and other services and activities required by Admin and other departments as needed.
  • Assist Office Manager in ensuring office procedures and systems operate efficiently and other Admin tasks.
  • Handling incoming/outgoing calls and correspondence.
  • Setting up and coordinating meetings and conferences.
  • Provide logistical support for all Company activities and other Departments; and
  • Performs other office related tasks as may be required from time to time.

Qualifications:

  • Knowledgeable on 365 Business Central
  • Knowledgeable on processing Billings and ORs
  • Preferably has work experience in the legal and land acquisition industry

Amenable to work onsite at Ayala, Makati City

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