Admin and Logistics Associate

2 days ago

Makati City, National Capital Region, Philippines Salcedo Auctions Full time ₱300,000 - ₱600,000 per year

Join the premier auction house in the Philippines
 Salcedo Auctions is looking for a reliable, organized, and proactive 
Admin and Logistics Assistant
 to help ensure the smooth flow of day-to-day operations, particularly in support of our exhibitions and auctions.

Administrative Support

  • Coordinate with the Marketing Team for purchasing paints and materials used in exhibition and auction setups
  • Liaise with building admin for maintenance, safety, repairs, aircon cleaning, and other facility concerns
  • Monitor office supplies and manage inventory to ensure availability at all times
  • Systematically file company and business documents while ensuring confidentiality
  • Manage the reception area by welcoming guests, directing visitors, and handling incoming phone calls

Logistics Coordination

  • Organize the delivery and shipment of sold items and catalogues both locally and internationally, in line with client requirements
  • Maintain accurate records and logs of logistics, orders, and supplies
  • Oversee the movement of auction consignments, office materials, and storage inventory
  • Coordinate mailouts for auction catalogues and invitations
  • Assist Marketing with supplier coordination during event setups (ingress/egress of caterers, etc.)
  • Respond to client inquiries (walk-ins or email) regarding consignment procedures
  • Maintain confidentiality and protect sensitive company information
  • Perform other duties as may be assigned by management
  • Represent Salcedo Auctions professionally and uphold the company's values at all times

Qualifications

  • Experience in administrative and/or logistics roles preferred
  • Strong organizational skills with attention to detail
  • Excellent communication and customer service abilities
  • Can adapt quickly and efficiently in a fast-paced environment
  • Proficiency in MS Office; logistics software knowledge a plus

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