Document Controller

5 hours ago

San Fernando P, Philippines Coppler Technology and Advisory Corporation Full time ₱450,000 - ₱600,000 per year

COPPLER TECHNOLOGY AND ADVISORY CORP.

Document Controller – Construction

Job Description:

Document Controller is responsible for managing, tracking, and maintaining all project documentation for a construction project. This role ensures documents are properly organized, version-controlled, distributed, and stored in accordance with project, contractual, and regulatory requirements. The Document Controller supports the project team—including engineers, architects, contractors, and clients—by ensuring accurate, timely, and secure document flow.

Key Responsibilities:

Document Management

  • Establish, maintain, and control project document systems (electronic and hard copy).
  • Manage incoming and outgoing documents, including drawings, RFIs, submittals, specifications, contracts, reports, and correspondence.
  • Assign document numbers, maintain version control, and ensure correct formatting and naming conventions.
  • Upload and maintain documents in project management systems (e.g., Procore, Aconex, SharePoint, EDMS platforms).

Distribution & Tracking

  • Distribute documents to internal teams, consultants, contractors, and stakeholders according to distribution matrices.
  • Track document submissions, approvals, and revision statuses.
  • Ensure project teams receive updated drawings and specifications before construction activities.
  • Follow up on overdue submissions or approvals.

Compliance & Quality Assurance

  • Ensure documentation complies with project standards, ISO requirements, and audit procedures.
  • Prepare and maintain logs, registers, and documentation reports.
  • Support quality and compliance audits by providing accurate and organized records.

Administrative & Coordination Tasks

  • Assist project managers with document-related workflows and processes.
  • Maintain confidentiality of sensitive documents.
  • Coordinate with design and construction teams to resolve documentation discrepancies.
  • Support project close-out by compiling as-built documents, O&M manuals, and turnover packages.

Skills & Qualifications

  • Experience in document control, preferably in construction or engineering.
  • Excellent organizational skills and attention to detail.
  • Ability to manage large volumes of documents and maintain accurate records.
  • Strong communication and coordination skills.
  • Understanding of construction processes, drawings, and technical documents.
  • Diploma or degree in construction, engineering, administration, or related field.

Job Type: Full-time

Benefits:

  • Company events
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

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