Warehouse Office Assistants

Job description:

A. Daily Warehouse Operations

1. Maintains accurate daily records of all incoming deliveries from suppliers and outgoing dispatches to offices or store sites.

2. Ensures that all requested items of office/department/store sites are prepared and delivered on time.

3. Assists the Warehouseman in the proper placement and organization of items within the warehouse.

4. Encourages a flexible mindset among team members when adapting to shifting operational needs.

5. Ensures that all warehouse personnel follow safety protocols and comply with company regulations.

6. Assists and supervises Warehousemen and Drivers during the loading of goods into delivery vehicles.

7. Maintains a clean, organized, and safe warehouse environment that supports efficient operations.

8. Processes and fulfills item requests from office sites/department/stores based on current warehouse availability.

9. Coordinates closely with office/store personnel regarding current, pending, or incomplete item requests.

B. Inventory Monitoring and Control

1. Learns and applies knowledge related to inventory systems, warehouse procedures, and stock management best practices.

2. Monitors inventory accuracy and assist in the timely replenishment of stock items.

3. Conducts periodic audits of all inventory items and equipment stored within the warehouse to ensure accuracy, completeness, and accountability.

C. Receiving and Dispatch

1. Verifies that all deliveries received from suppliers are in good condition and meet required quality standards.

2. Accurately pulls, fills, packs, and prepares orders for dispatch or customer pickup.

3. Signs and dates delivery sheets, noting any product damage, shortages, or adjustments, and reports discrepancies to the appropriate authority.

4. Verifies that all pull-out items have been delivered to Warehouse and reconciles records to ensure completion and accuracy.

D. Inventory Audits and Reporting

1. Participate in scheduled physical counts, cycle counts, and audits of inventory.

2. Ensure all item movements (inbound/outbound) are recorded and supported with the correct documentation.

3. Report any discrepancies between physical and system inventory to the Warehouse Supervisor/Manager promptly.

E. Asset Management and Disposal Support

1. Help audit and document all warehouse assets and equipment.

2. Recheck delivery and transfer of pulled-out items to designated site.

3. Assist in selling unused or surplus assets by computing suggested resale prices (SRP), researching buyers, comparing offers, and supporting documentation for asset disposal.

F. Product Knowledge Requirements:

1. Must be familiar with the nature, purpose, and shelf life of all items handled in the warehouse.

2. Understand item specifications, including size, packaging, expiration, and handling instructions (e.g., fragile, temperature-sensitive).

3. Remain updated on the correct use, rotation, and storage of products, especially food, retail goods, and equipment.

G. Flexibility and Adaptability

1. Demonstrates flexibility in handling various warehouse functions, including assisting in areas outside regular assignments during peak workloads or staff shortages.

2. Willing to rotate between tasks and shifts (e.g., receiving, dispatching, inventory control, delivery coordination) based on operational needs and supervisor direction.

3. Adjusts quickly to changes in procedure and scheduling. Remains open to learning new tools as needed.

4. Provides support to other departments (e.g. Admin, Purchasing, Human Resources, Finance, Legal)

5. Proactively displays initiative and a strong willingness to take on new roles and responsibilities beyond assigned tasks, actively contributing to warehouse efficiency, service quality, and the continuous improvement of overall company operations and performance.

H. Other Duties

1. Works closely with the Warehouse Supervisor to ensure seamless execution of warehouse activities.

2. Assist in loading/unloading activities and ensure the proper physical arrangement of goods.

3. Reports directly to the Warehouse Supervisor/Manager/COO.

4. Perform other tasks related to the position as assigned by immediate superior/Department Manager.

Job Type: Full-time

Pay: From Php19,000.00 per month

Work Location: In person