Executive Assistant

23 hours ago

Makati City, National Capital Region, Philippines NTT DATA Full time ₱30,000 - ₱60,000 per year

Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can continue to grow, belong, and thrive.

Your career here is about believing in yourself and seizing new opportunities and challenges. It's about expanding your skills and expertise in your current role and preparing yourself for future advancements. That's why we encourage you to take every opportunity to further your career within our great global team.

NTT DATA are looking for an Executive assistant to support two senior business leaders in Australia. As the Executive Assistant you will provide administrative support, prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization. You will also manage meeting and travel arrangements. Key responsibilities:
  • Schedules and manages the Executive level appointments, meetings, and travel arrangements.
  • Coordinates and prioritizes Executive's daily schedule, ensuring they are well-prepared for each engagement.
  • Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
  • Prepares and edits documents, reports, and presentations on behalf of Executive.
  • Maintains organized and easily accessible digital and physical files.
  • Creates detailed itineraries and ensures all travel logistics are smooth.
  • May be required to take meeting minutes and follow up on action items.
  • Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
  • Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
  • Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
  • Maintains strict confidentiality regarding sensitive information and conversations.
  • Organizes and coordinates events, conferences, or team-building activities as needed.
  • Performs ad hoc related tasks as required.
To thrive in this role, you need to have:
  • Experience in supporting executives in a global organization.
  • Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
  • Excellent interpersonal skills with a demonstrated proactive approach to work.
  • Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
  • Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
  • Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
  • Ability to handle unexpected issues and finding creative solutions.
  • Ability to prioritize and coordinate initiatives, events or activities.
  • High attention to detail especially when dealing with scheduling, document preparation, and record-keeping.
  • Advanced proficiency with MS Outlook, Word, Excel and PowerPoint.
  • Must be able to work within the Australia time zone.
Academic qualifications and certifications:
  • A bachelor's degree is preferred, such as a degree in business, management, or a related field.

Workplace type:

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Accelerate your career with us. Apply today

  • Executive Assistant

    5 days ago

    Makati City, National Capital Region, Philippines The Moment Group Full time ₱1,200,000 - ₱2,400,000 per year

    Job Summary:The Executive Assistant provides high-level administrative support to the Executive Team, ensuring seamless day-to-day operations. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will act as a key liaison between...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines PageGroup Full time ₱60,000 - ₱80,000 per year

    EXECUTIVE SUPPORTWhat will you be doing?Executive Level Administration support for Page Executive Partners across Australia. Duties include, but are not limited to:Executive Assistant to Head of Page Executive Australia:calendar management, meeting coordination, travel coordination, event management, document and presentation preparation, month-end...

  • Executive Assistant

    21 hours ago

    Makati City, National Capital Region, Philippines Manila Bankers Life Insurance Full time ₱400,000 - ₱600,000 per year

    We are seeking an experienced and proactiveExecutive Assistantto join our dynamic team atInternational Marketing Group' in Makati City, Metro Manila. This full-time role will support our executive leadership, providing high-level administrative and organizational support to ensure the efficient running of our business.What You'll Be DoingProviding...

  • executive assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines pro group electric bike and scooer Full time ₱120,000 - ₱180,000 per year

    Job Title: Executive Assistant (Construction Industry Experience Needed)About Us:We are a leading construction company committed to delivering high-quality projects on time and within budget. Our team values dedication, efficiency, and professionalism.Position Overview:We are seeking a proactive and organized Executive Assistant with proven experience in the...

  • Executive Assistant

    5 days ago

    Makati City, National Capital Region, Philippines Elev8 Holdings Inc. Full time

    We're looking for an Executive Assistant to provide high-level support to our executive team. The role includes preparing reports, coordinating travel and accommodations, managing schedules, and handling other key administrative tasks. We're seeking someone who's organized, resourceful, and proficient in Microsoft Office, with prior experience as an...

  • Executive Assistant

    5 days ago

    Makati City, National Capital Region, Philippines Skyheglobal Inc Full time ₱80,000 - ₱120,000 per year

    OverviewWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will handle a wide range of executive and administrative tasks, maintain confidentiality, and demonstrate professionalism and discretion in all interactions.Key...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines The CORE Clinic- Center for Optimum Rejuvenation Full time ₱300,000 per year

    Position OverviewThe Executive Assistant provides high-level administrative and organizational support to executive. This role ensures smooth day-to-day operations by managing schedules, communications, documentation, and special projects. The Executive Assistant serves as a trusted liaison between the executive, internal teams, and external partners.Key...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines Eden Holdings Philippines Full time ₱300,000 - ₱600,000 per year

    Job Description:Eden Holdings Philippines Inc. is looking for a highly organized and dedicated Executive Assistant to join our dynamic team. In this role, you will provide comprehensive support to our executive leadership team, managing schedules, coordinating communications, and ensuring the smooth operation of the executive office. The ideal candidate is...

  • Executive Assistant

    5 days ago

    Makati City, National Capital Region, Philippines Private Advertiser Full time ₱800,000 - ₱1,200,000 per year

    Qualifications & Requirements:Bachelor's degree (4-year graduate) in Business Administration, Communications, or a related field preferred.Proven experience as an Executive Assistant.Exceptional organizational and multitasking skills, with the ability to manage multiple priorities efficiently.High degree of discretion, integrity, and confidentiality in...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines ECAPro Outsourcing Corp. Full time ₱40,000 - ₱80,000 per year

    Job Title: Executive Assistant to the General Manager (Australian Client)Location: Makati City (onsite)About the RoleWe're looking for a proactive and highly organized Executive Assistant to join our client, a well-established business based in Australia. This is a fantastic opportunity to work closely with senior leadership, make an impact in day-to-day...