Procurement Officer

2 days ago

San Juan, National Capital Region, Philippines TechGrove Consultancy Services Inc. Full time ₱300,000 - ₱500,000 per year

Hello TechStars

We're looking for a Procurement Officer to join a growing team in the esports events and creative marketing industry. The Procurement Officer will be responsible for sourcing suppliers, negotiating contracts, managing purchase requests, and ensuring cost-efficient, timely, and high-quality procurement of goods and services needed for projects and company operations.

This role requires excellent attention to detail, strong negotiation skills, and the ability to coordinate with multiple departments and vendors in a fast-paced, event-driven environment.

Key Responsibilities:

1. Procurement & Sourcing

  • Source, evaluate, and negotiate with suppliers, vendors, and service providers for marketing, events, production, and office needs.
  • Obtain and review quotations to ensure best value for money in terms of price, quality, and delivery.
  • Prepare purchase requests, purchase orders, and related documentation in a timely and accurate manner.
  • Maintain a reliable database of suppliers and service providers for recurring and ad hoc requirements.

2. Budget & Cost Management

  • Monitor procurement expenses in line with project budgets and company policies.
  • Support the Finance and Marketing teams in forecasting procurement needs for campaigns and events.
  • Review vendor invoices and coordinate with Accounting for payment processing and reconciliation.

3. Process & Compliance

  • Ensure all procurement activities follow internal policies and compliance requirements.
  • Maintain accurate records of purchases, pricing, and supplier performance.
  • Assist in improving procurement workflows and identifying cost-saving opportunities.

4. Coordination & Logistics

  • Coordinate delivery schedules and ensure timely arrival of materials and equipment for events.
  • Liaise with internal teams (Creative, Production, Events, and Operations) to understand project requirements and timelines.
  • Support logistics, inventory monitoring, and vendor coordination before and after events.

Qualifications

  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
  • At least 2–4 years of experience in procurement, purchasing, or supply chain operations (experience in events, marketing, or production is a plus).
  • Strong negotiation and vendor management skills.
  • Excellent organizational and time-management abilities.
  • Proficient in MS Office, Google Workspace, and basic ERP or procurement tools.
  • Ability to multitask and work effectively in a fast-paced, deadline-driven environment.
  • Strong interpersonal and communication skills, with professionalism when dealing with suppliers and internal stakeholders.

Work Schedule:

  • Onsite reporting
  • Monday to Friday, following a compressed workweek setup.
  • Employees may start as early as 7:00AM to 5:00PM; or as late as 10:00 AM to 8:00 PM

Salary Package:

  • Basic Salary
  • HMO
  • Leave Credits

Job Type: Full-time

Pay: Php30, Php50,000.00 per month

Work Location: In person

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