Sales Account Manager

2 days ago

Pasig, National Capital Region, Philippines Fibercom Telecom Phils., Inc. Full time ₱250,000 - ₱500,000 per year

DUTIES and RESPONSIBILITIES:

Meeting/Training/Events


• Scrutinize attendees and conference room's availability.


• Arrange and facilitate meetings / training including email reminders to attendees.


• Do the necessary preparations in the meeting room, especially the food/snacks.


• Prepare minutes of the meeting and cascade to meeting attendees.


• Request car service & drivers for Face to Face or client courtesy visit/meeting.


• Deployed to assist in events and handling giveaways.

DTR Processing


• Consolidate the entire team's Weekly Activity Schedule.


• Receive the Parsed DTR sent by Payroll Assistant.


• Double check and match the Biometrics and Employee Logbook.


• Confirm and correct the activities of each employee under the Sales Team.


• Request approval of the confirmed DTR to the Sales & Marketing Head.


• Submit the approved DTR to Payroll Team for processing.


• Distribute Work Over-Time Form for entitled employees and check before filling


• Request approval from the Department Head and submit it to the Payroll Team for processing.


• Monitor daily activities, attendance including processing of leaves.

Sales Order Monitoring


• Ensure that the OMS Tracker is updated in a timely manner.


• Submit weekly sales reports including selling price, billing, collection, materials delivery & inventory.


• Received and collated all OMS and Purchase Orders.


• Double check received OMS if properly filled up.


• Request approval and signature of Purchase Orders from the Director.


• Create Material Request Form for Sales Orders with item delivery through Odoo system.


• Received all BOM and indicate current selling prices for comparison and computation of Final Price.

Accreditation/Biddings


• Preparation of all requirements for the application submission.


• Collate all necessary documents per item to each assigned department.


• Processing payment for the qualification/registration fee.


• Ensure that all documents/portals are updated and processed as well as the renewal.


• Request certification or any official letter, notice, etc. from clients.

Reimbursement, Liquidations and Cash Advance


• Consolidate & review all filled up forms and receipts while ensuring that all receipts are compiled to BIR Rules.


• Keep scanned copies of all transactions for backups and rechecking.


• Processing of Trip Expenses Form for Gas Reimbursement and monitor for return amounts.


• Request approval of the Fleet Manager for the total Trip Expenses.


• Request approval of the final transaction to the Department Head.


• Submit the approved transaction to Accounting Group Email for processing.


• Follow up uploads as well as release of urgent Cash Advances.

Employee Orientation


• Collate all necessary documents needed to endorse to the employee.


• Conduct orientation to the employee specifically on the documentations, procedures and policies.


• Request contact details for Business/Calling cards.


• Support/Assist team members' other inquiries or clarifications.

Contracts/Memorandum of Agreements/Company Policies


• Send softcopy of Company's MNDA to Supplier or Partners for their fill out.


• Double check details filled out and verify the information from the Supplier or Partner specifically the authorized signatory.


• Once verified, will forward the MNDA to the Legal Counsel for approval.


• After approval, will request the signature of the Director and stamped the control number.


• Sends out the approved and signed MNDA to the Supplier/Partner and file.


• Collate copies of all Company Policies and Memorandum for further usage to Accreditations.

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