HR Associate

2 days ago

Malate P, Philippines Primer Group of Companies Full time

HR Associate - Vendor Management (Project-based)

Job Summary

The HR Associate is responsible for executing operational and administrative tasks related to Vendor Management. This role is critical in ensuring the accuracy and timely processing of vendor billing, compensation, and personnel documentation, directly supporting the Vendor Management team's strategic focus on process improvement.

The Talent Acquisition Officer assists in the implementation of TA projects, including Employer Branding.

Duties and Responsibilities

1. Billing, Payroll & Financial Documentation

  • Billing Validation: Thoroughly check and validate Coop Partners' monthly transmittal and billing statements against the Daily Time Records (DTRs) and Time Sheets of coop employees for each cut-off period.
  • Payment Endorsement: Prepare and endorse verified billing and payment documentation to the Accounts Payable (A/P) department for timely processing.
  • Reporting: Prepare and maintain the comprehensive Coop Master List Report on a monthly basis, ensuring all personnel data is current and accurate.

2. Personnel Administration & Monitoring

  • Monitor, track, and report for deductions to coop members through Authority to Deduct (ATD) and Clearances of all coop employees to the HR Officer.
  • Recruitment Coordination: Coordinate with Recruiters from various Coop Partners to gather daily updates on open positions and maintain up-to-date information in the central tracking system/tracker.
  • Issue Resolution: Assist the HR Officer to quickly report to Coop Vendors issues to resolve disputes, discrepancies, or administrative issues raised by Coop Partners or coop employees.

3. General Administrative Duties

  • Maintain accurate physical and electronic records of all coop personnel, financial, and other related documents.
  • Perform other administrative and clerical tasks as needed to support the efficient daily operation of the Vendor Management unit.

Qualifications

  • With 1-2 years experience in admin and recruitment
  • Ability to handle ambiguity and balance many tasks at once, quickly shifting from one situation or task to another
  • Possess excellent organizational skills and ability to work independently
  • Team player who is able to coordinate across functional areas.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Discounted lunch
  • Flextime
  • Gym membership
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Application Question(s):

  • How much is your expected salary?
  • How much was your previous salary?

Education:

  • Bachelor's (Preferred)

Experience:

  • Human Resources: 1 year (Required)

Work Location: In person

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