Admin Manager

4 days ago

Makati City, National Capital Region, Philippines Cosmetigroup Intl. Corp. Full time ₱1,200,000 - ₱2,400,000 per year
Job Description: Administrative Manager

The Administrative Manager is responsible for managing and supervising all administrative functions of the company to ensure efficient, secure, and compliant operations. This role covers general administration, compliance with government regulatory requirements, management of expatriate/foreign employee documentation, planning and reporting, and close coordination with key stakeholders. The position requires strong knowledge of DOLE processes, government permits, FDA and BOC regulations, and administrative planning.


Key Responsibilities
1. Administrative Operations
  • Oversee day-to-day office administration, facilities, supplies, and support services.
  • Supervise the administrative team and ensure smooth execution of tasks.
  • Develop and implement administrative policies, systems, and procedures to improve efficiency.
2. Compliance & Government Permits
  • Ensure compliance with government regulations, particularly those required by the Department of Labor and Employment (DOLE).

  • Process, renew, and monitor permits, licenses, and regulatory documents including:

  • Building Permit

  • Occupancy Permit
  • Barangay Permit
  • Business Permit
  • Sanitary Permit
  • Fire Certificate
  • Signage Permit
  • BIR 2303
  • SEC Corporation registration and GIS filing
  • FDA Registration of new products

  • Monitor renewals of:

  • Bureau of Customs (BOC)

  • FDA
  • SEC GIS
  • LTO (vehicle registration)
  • Insurance coverage
  • Mall contracts and security deposits
  • Fire extinguisher expiration dates
3. Expatriate/Foreign Employee Management

  • Handle documentation and legal requirements for expatriates and foreign employees, including:

  • 9G Visa (BOI)

  • Alien Employment Permit (AEP - DOLE)
  • Quota, Retirement, and Tourist Visa renewals
  • Liaise with DOLE, Bureau of Immigration, and other government agencies to ensure compliance.
  • Support expatriates in their integration by coordinating housing, visa processing, and other administrative needs.
4. Planning & Reporting
  • Prepare and submit periodic administrative, compliance, and operational reports to management.
  • Develop resource planning, budget forecasts, and performance reports.
  • Provide data-driven insights for management decision-making and continuous process improvement.
5. Coordination & Support
  • Collaborate with HR, Finance, Operations, and Customer Care teams to align administrative processes with company objectives.
  • Work with Customer Care and Mall Administration teams to resolve escalated concerns.
  • Support special projects, company expansion initiatives, and management directives.
  • Maintain confidentiality and integrity of company and employee records.
6. Business & Supplier Relations
  • Build and maintain strong relationships with mall administrators for new store openings, contract negotiations, and expansion discussions.
  • Schedule and attend meetings with malls to align on expansion and development plans.

  • Manage partnerships with suppliers and service providers, including:

  • Banks

  • Visa processing suppliers
  • Insurance providers
  • Pharmacists
  • Customs brokers
  • Real estate or condo unit brokers for expatriates
  • Other key vendors

Qualifications
  • Bachelor's degree in Business Administration, Management, or equivalent.
  • Minimum 5 years of experience in administrative management, preferably in cosmetics, retail, or FMCG industries.
  • Proven experience in handling DOLE permits, expatriate/foreign employee requirements, and regulatory compliance.
  • Strong organizational, leadership, and problem-solving skills.
  • Excellent interpersonal and communication abilities; able to effectively interact with both local and foreign employees.
  • Proficient in MS Office and administrative systems.

  • Admin Manager

    2 weeks ago

    Makati City, National Capital Region, Philippines MLTVRS Tech Ventures Corp Full time ₱180,000 - ₱300,000 per year

    MLTVRS Tech Ventures Corp (MLTVRS), an RE developer primarily engaged in commercial Solar rooftop projects, is looking to scale up its operations by adding an Admin Manager to its team. The Admin Manager's main objective is to ensure that the office is running effectively, and provide support to the project execution team.The scope of work are the...

  • admin manager

    4 days ago

    Makati City, National Capital Region, Philippines Kaiser International Healthgroup Inc. Full time ₱900,000 - ₱1,200,000 per year

    About the role We are seeking an experienced and highly organized Admin Manager to join our team at MANILA BANKERS ASSURANCE.' in Makati City Metro Manila. As the Admin Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office. This is a full-time position that offers the opportunity to work in a dynamic and growing...

  • ADMIN MANAGER

    4 days ago

    Makati City, National Capital Region, Philippines Kaiser International Healthgroup Inc. Full time ₱1,500,000 - ₱2,500,000 per year

    About the role We are seeking an experienced and highly organized Admin Manager to join our team at MANILA BANKERS ASSURANCE.' in Makati City Metro Manila. As the Admin Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office. This is a full-time position that offers the opportunity to work in a dynamic and growing...

  • HR & Admin Manager

    4 days ago

    Makati City, National Capital Region, Philippines Silverlens Galleries Full time ₱900,000 - ₱1,200,000 per year

    We're hiring at Silverlens.We're expanding our Manila team and looking for anHR & Admin Managerto support the people, systems, and day-to-day operations behind our gallery.Silverlens is a contemporary art gallery working with artists across the Philippines and internationally. This role balances structure and adaptability — ideal for someone who...

  • Admin and Procurement Manager

    1 week ago

    Makati City, National Capital Region, Philippines Angkas Full time ₱1,500,000 - ₱2,500,000 per year

    Angkas' mission is to eradicate poverty in the Philippines by providing opportunities for its bikers to create a source of livelihood that impacts their family and their communities.TheAdmin-Procurement Manager,will play a crucial role in setting up the foundations in making this happen - from growing the team to become effective individuals in supporting...

  • Mall Admin Manager

    4 weeks ago

    Makati City, National Capital Region, Philippines Robinsons Land Corporation Full time

    OverviewJoin to apply for the Mall Admin Manager - Dasma role at Robinsons Land Corporation.Department: Dasma-HousekeepingEmployee Type: ProbationaryThe Mall Admin Manager maintains the smooth and efficient operations of the mall. This encompasses monitoring of facilities, proposing and implementing standards of safety and sanitation, and managing day-to-day...

  • Finance and Admin Manager

    4 weeks ago

    Makati City, National Capital Region, Philippines AC Health Pharma Ventures, Inc. Full time

    Finance and Admin Manager - Retail PharmaDirect message the job poster from AC Health Pharma Ventures, Inc.ResponsibilitiesFinance ManagementProvide stakeholders with timely, relevant, meaningful and fairly stated financial statementsMonitor the group's actual performance against plan and provide relevant reports and analyses to managementManage the...

  • Admin Supervisor

    4 days ago

    Makati City, National Capital Region, Philippines AsiaPeopleSearch Inc. Full time ₱900,000 - ₱1,200,000 per year

    About the RoleThe Admin Supervisor will be responsible for overseeing and managing the overall office administration operations. This role ensures smooth day-to-day office functions, efficient vendor coordination, and effective support for internal teams. The Admin Supervisor will lead the administration team in delivering high-quality services and solutions...

  • HR and Admin Manager

    2 days ago

    Makati City, National Capital Region, Philippines TVI Resource Development Phils., Inc. Full time ₱1,500,000 - ₱2,500,000 per year

    Qualifications:Bachelor's degree in Human Resources Management, Psychology, Business Administration, or related field.Minimum 8–10 years of progressive HR and Admin experience, with at least 3–5 years in a managerial or leadership role.Proven experience handling large-scale manpower (1,000+ employees), preferably in mining, construction, heavy...

  • Admin Staff

    4 days ago

    Makati City, National Capital Region, Philippines Borja Construction Coordinates and Allied Services Inc. Full time ₱150,000 - ₱300,000 per year

    Job Title: Administrative StaffAbout the RoleWe are seeking an Administrative Staff who can and will handle all-around office tasks, including paperwork, multitasking, and supporting daily operations. You'll work with other admin staff and receive proper training.What You'll DoHandle paperwork, filing, and documentationAssist in office operations and basic...