Facilities and Admin Specialist

2 days ago

Bonifacio Global Metro Manila, Philippines Ubiquity Full time ₱250,000 - ₱350,000 per year

Day-to-day responsibilities

  • Handling office and records management tasks (including PEZA related reports), filing, generating reports and presentations, setting up for meetings.
  • Canvassing, reordering supplies, purchase order preparation, inventory management.
  • Partner with other departments re: the Site's occupational safety, health, and security management.
  • Processing requests for company IDs and locker assignments and updating databases for such.
  • Making travel arrangements, such as booking flights, shuttles, and making hotel and restaurant reservations.
  • Offer assistance to Facilities Heads, Housekeeping and Security team mates to ensure good housekeeping and employee safety and security, respectively.
  • Offer assistance to the Accounting Department regarding payments.
  • Offer assistance to the Human Resource Department and employee engagement committee.
  • Represent department managers, including taking notes and recordings as needed.
  • Maintain polite and professional communication via phone, email, and mail.
  • Anticipate the needs of colleagues in order to ensure seamless and positive employee experience.
  • Greet and assist visitors.
  • Other duties as assigned from time to time.

**Ideal candidates have:

Highly Required:**

  • Electrical and Aircon Maintenance
  • Knowledgeable on PEZA documents and regulations
  • Basic Occupational Safety and Health-BOSH SO2

Other Qualifications:

  • BS in Accounting, Finance or relevant degree
  • With 1-2 years in a BPO Industry and/or  Admin work related experience (Procurement, Purchasing, Bookkeeping, Office Management)
  • Willing to work on flexible hours and onsite
  • Ability to work under pressure
  • Detail-oriented
  • Computer literate with proficiency in MS Office applications
  • The ability to handle multiple tasks under tight deadlines
  • Above average verbal and written communication skillss

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