Admin Specialist

4 weeks ago

Manila, Philippines Firefly Electric & Lighting Corp. Full time

About the Role Location: Ermita, Manila Role Type: Full-time (Onsite) Department: Facilities and Administration Reporting to: Assistant Manager - Facilities & Administration The Admin Specialist manages regulatory and compliance requirements for fleet and facility operations, including vehicle registrations, CPCs, business permits, and facility-related permits (FSEC, Mechanical, Electrical, Electronics). Also provides administrative support for truck incidents, fuel transactions, and delivery truck requests, ensuring timely coordination with internal teams and government agencies. Other requirements include the following: Process the registration, application, and renewal of Business Permits for the Main Office, Warehouse, and the Company’s Fleet of Trucks, as well as facility-related permits including Fire Safety Evaluation Clearance (FSEC), Mechanical, Electrical, and Electronics permits. Provides assistance in managing vehicle license violations and support in handling vehicular accident-related concerns Manages vehicles designated for sale, coordinates with buyers and relevant stakeholders, and prepare all necessary documentation to record asset sales. Handles fuel transaction concerns by coordinating with fuel providers as needed, and process requests for delivery truck fleet card applications or updates. Maintains accurate records of all permits, certifications, and related compliance documents. Tracks expiration dates and ensures timely renewals to prevent compliance lapses. To succeed and grow in this role, you will be required to meet the following qualifications: Bachelor's Degree in Business Administration/Management or any related degree At least two (2) years of relevant experience in administrative, fleet, or compliance-related roles. Customer orientation to provide efficient and effective quality service to internal and external customers. Interpersonal Skills to foster positive work relationships with local government units and stakeholders. Analytical Skills to identify trends, potential issues or opportunities for improvement from data and experience. Problem Solving Skills to accurately diagnose issues and provide quick resolutions. Communication/Negotiation skills to engage in discussions and work towards a win-win solution. Familiarity with legal and compliance to understand contracts, business permits and licenses, and motor vehicle registration. About FELCO At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves. We started in 2001, introducing innovative lighting and electrical products to the Philippine market. Over the past two decades, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy solutions through our brands — Firefly, Royu, ECOLum, and Herks. Today, we continue to fulfill our mission by entering into new categories and brands. We stay fully committed to meeting the evolving needs of our customers and the industry. We also partner with internationally-recognized brands and products such as Chint, ABB and DCK to provide our valued customers with a diverse range of high-quality products. #J-18808-Ljbffr

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