Maintenance Administrator

7 days ago

Paranaque City, Calabarzon, Philippines Huachen Capital Group Holdings Inc. Full time ₱300,000 - ₱450,000 per year

Work Order & Request Management

  • Receive, log, and process maintenance requests from tenants, staff, and property managers.
  • Assign work orders to technicians or external contractors and track completion status.
  • Ensure urgent requests are prioritized and resolved promptly.

Scheduling & Coordination

  • Organize preventive maintenance schedules for all equipment and facilities.
  • Coordinate inspections, servicing, and repairs with vendors and maintenance teams.
  • Ensure minimal disruption to tenants and operations during maintenance work.

Documentation & Reporting

  • Maintain accurate records of work orders, service reports, and repair histories.
  • Update maintenance logs, equipment registers, and compliance checklists.
  • Prepare periodic reports on maintenance activities, costs, and outstanding issues.

Communication & Support

  • Act as the main point of contact for maintenance-related inquiries.
  • Provide updates to tenants, management, and staff regarding repair schedules and progress.
  • Professionally handle complaints or escalations.

Procurement & Inventory Management

  • Source and purchase tools, spare parts, and maintenance supplies as required.
  • Monitor and manage inventory levels to prevent shortages.
  • Maintain vendor and contractor databases for efficient coordination.

Compliance & Safety

  • Ensure all maintenance activities comply with safety standards, regulations, and company policies.
  • Assist in organizing safety audits, fire drills, and compliance inspections.
  • Promote a safe working environment by enforcing proper procedures.

Budget & Cost Control

  • Assist in preparing the annual maintenance budget.
  • Track expenses against budget allocations.
  • Suggest cost-saving initiatives while maintaining quality service.

QUALIFICATION:

  • Education: Diploma or Bachelor's degree in Business Administration, Property Management, Facilities Management, or related field (preferred).
  • Experience: Minimum 3 years in maintenance administration, facilities coordination, or property management support.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Excel, Word, Outlook); knowledge of CMMS (Computerized Maintenance Management System) is an advantage.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong problem-solving ability.

Other Requirements:

  • Ability to work under pressure and manage multiple tasks.
  • Knowledge of basic building systems (electrical, plumbing, HVAC) is a plus.

Job Type: Full-time

Pay: Php20, Php22,000.00 per month

Work Location: In person

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