Administrative Assistant

Management Assistant to support Senior Management across reporting, finance, payroll coordination, and operational administration. The role is responsible for preparing accurate fortnightly division/location reports, analysing performance data, and working with multiple departments including the Financial Controller, Payroll, Sales, and Operations.

Salary Range: Php 35, ,000

Work Set-Up: Work onsite | Mon-Fri | 6am - 3pm

Benefits:

• Leave Benefits: 5 Sick Leaves + 10 Vacation Leaves
• Allowances: Rice, Clothing/Uniform, Medical, and Meal Allowance
• Healthcare: HMO with 1 free dependent
• Parental Support: Paid Maternity and Paternity Leave
• Government Contributions: SSS, PhilHealth, and Pag-IBIG

Responsibilities:

• Prepare division & location performance reports for management to deliver, every fortnight. Ensure accuracy, consistency, and on-time delivery of all reports.
• Collate and analyse manning hours (charged vs invoiced), tyre repairs, rim repairs, consumables, labour, materials, and operational costs, complete Budget vs Actual summaries for each division/site. Identify variances, errors, or unusual trends and escalate them to managers.
• Financial & Payroll Coordination: Work with the Financial Controller on cost analysis and management reportingWork with Payroll with timesheet validation, hours reconciliation, and labour allocation checksCross-check invoicing data against job hours and operational activityMaintain clean, structured financial data for reporting and audit requirements
• Operational Support: Gather repair activity, job completion data, and consumable usage from OperationsMaintain operational dashboards and performance tracking sheetsSupport scheduling, communication, and coordination between locations
• Sales & Administration Support : Coordinate with Sales to ensure revenue data aligns with operational activityProduce ad-hoc reports, summaries, and management documents as requiredMaintain organised digital records and reporting archivesProvide general administrative support to management.

Requirements:

• Strong proficiency in Excel/Google Sheets
• Ability to analyse and interpret financial and operational data
• Excellent written and verbal communication skills
• High attention to detail and strong accuracy
• Ability to work effectively across multiple departments
• Background in reporting, finance, operations support, or business administration
• This position requires strong attention to detail, excellent communication skills, and the ability to work efficiently with both remote and on-site teams.
• Experience in service, field, industrial, or automotive environments is an advantage
• Familiarity with accounting/ERP systems (NetSuite, Pipedrive, etc.)
• Highly organised, reliable, proactive, self-motivated, and strong problem-solving skills.
• Able to work independently in a remote setting
• Timely delivery of fortnightly reports

Our Location: Unit 1E, Philexcel Annex, Clark Freeport, Mabalacat, 2003 Pampanga

Who We Are: Guerilla Staffing Solutions is a family-owned business with roots in both Australia and the Philippines. Our vision is to create enduring employment opportunities for our team members, and we are dedicated to fostering a positive, inclusive, and respectful work environment. We prioritize open communication, trust, and mutual respect among our staff and clients. We carefully partner with clients who value kindness and inclusivity in their treatment of employees, irrespective of their geographical location.

Job Type: Full-time

Pay: Php35, Php40,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person