Executive Assistant

2 days ago

Angeles City, Central Luzon, Philippines DCD Foods Franchising OPC Full time

The Executive Assistant (EA) provides high-level administrative support to the executive team by managing documentation, coordinating meetings, preparing reports, and ensuring efficient day-to-day operations. The role also requires familiarity with basic legal and compliance processes to support the company in preparing, reviewing, and organizing legal-related documents.

KEY RESPONSIBILITIES
1. Executive Support & Coordination

· Provide direct administrative support to the CEO/Executives.

· Manage calendars, schedule meetings, and coordinate appointments.

· Prepare meeting agendas, minutes, and follow-up action trackers.

· Ensure executives are briefed and fully prepared before all engagements.

2. Documentation & Reporting

· Draft, review, and organize internal memos, correspondence, and reports.

· Maintain accurate and complete documentation for executive files.

· Ensure proper filing, confidentiality, and accessibility of documents.

· Prepare presentations, summaries, and briefings as required.

3. Meeting & Event Management

· Organize and manage logistics for internal and external meetings.

· Record minutes with accurate details of discussions and action items.

· Coordinate with departments for updates, deliverables, and deadlines.

· Support planning of executive-level events, conferences, or corporate gatherings.

4. Legal & Compliance Support

· Assist in the preparation and organization of legal documents such as contracts, agreements, HR files, and government submissions.

· Coordinate with legal counsel or compliance officers when needed.

· Ensure deadlines for legal and regulatory requirements are properly tracked.

· Maintain secure filing of confidential legal documents.

5. Office & Administrative Support

· Monitor executive communications (emails, calls, letters).

· Handle travel arrangements, accommodations, and itineraries.

· Support in procurement of office items for executive use.

· Perform other tasks assigned by the management.

QUALIFICATIONS

· Bachelor's degree in Business Administration, Office Management, Legal Management, or equivalent.

· At least 1–2 years of experience as an Executive Assistant or in an administrative support role.

· Strong documentation skills with high attention to detail.

· Experience in handling legal or compliance documents is an advantage.

· Excellent written and verbal communication skills.

· Proficient in MS Office (Word, Excel, PowerPoint) and email management.

· Strong organizational and time-management skills.

· Ability to handle confidential information with professionalism and integrity.

· Can work under pressure and manage multiple tasks at a time.

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