Admin & Messenger/Liaison Officer

20 hours ago

Makati City, National Capital Region, Philippines Innity Philippines Inc. Full time ₱250,000 - ₱500,000 per year

The Admin & Liaison Assistant plays a pivotal role as an external liaison and administrative support, primarily responsible for interfacing with external entities and ensuring seamless coordination between the office and external partners.

RESPONSIBILITIES

Core Responsibilities: External Liaison and Administrative Support

  • Messengerial Services

  • Deliver and/or pick up documents and supplies between the office and other involved agencies.

  • Securely deliver packages, documents, written and verbal messages, and other items promptly to their intended location or recipient.
  • Plan the most cost effective and efficient delivery route and organize deliveries accordingly.
  • Obtain required signatures and/or payments upon delivery.
  • Maintain accurate records related to the receipt and delivery of packages, documents, messages, and other items, including tracking delivery times and parties involved.

  • Client Interaction and Collection

  • Act as the primary point of contact for client interactions and handle collections.

  • In coordination with the Billing and Collection Department, ensure timely and efficient collection of documents or payments from clients.
  • Assist and ensure successful bank transactions (deposits, payments, etc.).

  • Government Agency Coordination

  • Process and submit documents to various government agencies efficiently and accurately.

  • Serve as a runner or messenger for document submissions, ensuring adherence to specific agency protocols and timelines.
  • Perform errands in government offices, such as registrations and renewals at SSS, Philhealth, PagIbig, BIR, City Hall, SEC, etc.

  • Administrative Support Tasks

  • Assist in office administrative tasks when required, contributing to the overall efficiency of administrative operations.

  • Provide administrative support to various departments.

Ancillary Responsibilities:

  • Maintenance Works

  • Attend office cleaning, disinfection, and pest control in the absence of the Internal Admin Executive.

  • Handle minor maintenance tasks such as replacing busted lights, making minor repairs to signage, faucets, door locks, cabinet hinges, etc.

  • Support for Accounting Operations

  • Submit documents to government offices (e.g., BIR, SSS, HDMF, PHIC, City Hall, SEC etc.) in compliance with regulatory requirements.

  • Handle the submission and retrieval of documents such as Billing Statements, Invoices, Official Receipts, maintaining client relationships.

PERFORMANCE MEASURES

  • Proficiency in processing documents with various external partners and agencies.
  • Demonstration of resourcefulness in handling diverse tasks.
  • Consistent adherence to deadlines and timely completion of tasks.
  • Effective communication skills with a keen focus on detail.
  • Strong multitasking abilities coupled with excellent time management skills.

QUALIFICATIONS

  • Ownership of a motorcycle with an active driver's license is preferred.
  • Proficiency in reading comprehension for handling diverse requirements and compliance matters.
  • Strong analytical and problem-solving skills.
  • Positive attitude and eagerness to learn on the job.
  • Quick learner with adaptability to new tasks and environments.
  • Proficiency in basic spoken and written English

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