Virtual Executive Assistant

1 day ago

Manila, National Capital Region, Philippines Insideoutva Full time $50,000 - $60,000 per year

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

JOB TITLE

Virtual Executive Assistant

JOB ID

ALEKYL

INDUSTRY

Healthcare/Data Science

LOCATION

LATAM / PH / SA

JOB STATUS

Full Time

WORK SCHEDULE

8:00am to 5:00pm MST

SALARY

$6 to $7 per hour

TARGET START DATE

ASAP


ROLE OVERVIEW


About the Client:

The client is a preventative healthcare company that uses remote vital monitoring to establish a personalized health baseline for each patient and detect early signs of illness. Their mission is to transform healthcare from reactive to proactive by enabling early interventions that reduce unnecessary hospitalizations and improve long term outcomes. With proven results in lowering hospital readmissions and supporting healthier patient futures, the client combines data driven insights with easy to use technology and coordinated care.

About the Role:

The client is looking for a highly organized and proactive Virtual Executive Assistant with a background in marketing. This role involves supporting the company's founder, who leads a team of over 50 employees and is focused on building large partnerships, structuring divisions, and driving new business opportunities. The ideal candidate will be a meticulous planner and creative problem solver, skilled at bringing structure and clarity to a fast paced environment. The role requires someone who takes initiative, addresses challenges proactively, and leverages tools such as AI to deliver efficient solutions

Key Responsibilities

Administrative Support:

  • Manage and organize the founder's calendar, schedule meetings, emails, tasks, and handle daily administrative tasks to ensure a streamlined workflow.

Marketing & Communications:

  • Draft and send follow-up emails after meetings, using notes from call recordings to summarize key points and outline next steps.
  • Craft emails and other communications to nurture and maintain client relationships.
  • Work with AI tools like ChatGPT to research and gather information.
  • Create or adjust simple marketing materials, such as flyers.

Sales & CRM Management:

  • Keep track of deals and update their status in HubSpot.
  • Organize and maintain a clear overview of all ongoing projects and partnerships.

Financial Administration (a smaller component):

  • Perform basic accounting tasks such as reviewing credit card accounts.
  • Assist with paperwork and simple invoicing.

Additional tasks will be added.

Ideal Candidate Profile

  • Experience: Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
  • Marketing Acumen: A background in marketing is ideal, with the ability to assist with content creation and communication strategies.
  • Organizational Skills: Exceptional organizational skills with a strong attention to detail. Must be capable of managing multiple projects and priorities simultaneously.
  • Software Proficiency: Experience with calendar management software (e.g., Google Calendar), HubSpot, Canva, and AI tools like ChatGPT is a plus.
  • Communication: Excellent verbal and written communication skills, with the ability to craft clear, professional, and effective emails. The candidate must be fluent in English and comfortable asking clarifying questions to ensure alignment with the founder.
  • Proactive & Resourceful: Must be a self-starter who can take initiative and work independently. Highly valued is the ability to anticipate needs and develop solutions without constant supervision.

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