Sales and Marketing Administrative Coordinator

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Sales & Marketing Administrative Coordinator who will be responsible for managing sales activities, nurturing leads, and executing marketing initiatives to drive growth and engagement.

Responsibilities

• Manage and update registrations on procurement websites (e.g., water districts, school districts, municipalities).

• Upload required documents (certifications, insurance, etc.) and coordinate proposal development by gathering input from technical teams, formatting documents, and ensuring timely submissions.

• Maintain and organize databases of potential clients and procurement opportunities.

• Perform minor website updates, including adding staff profiles and editing content.

• Assist with LinkedIn content creation, posting, and engagement tracking.

• Support the development of marketing materials, presentations, and email communications, as well as integrate lead databases into our CRM (preferably HubSpot).

• Schedule and organize meetings related to sales and marketing initiatives.

• Prepare PowerPoint presentations for sales meetings and client pitches.

• Manage documentation to ensure all paperwork is properly filed and easily accessible.

Requirements

• College Educated

• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring

• Must be comfortable with using Hubstaff, a time-tracking application

• Proven experience in sales and marketing administration, with a focus on proposal coordination and bid registrations.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with CRM tools, preferably HubSpot, or similar platforms.

• Strong organizational skills for managing administrative tasks and ensuring accurate document submissions and website updates.

• Professional-level English (written and verbal/voice)

Hardware Requirements

• At least a 720p HD Webcam

• A noise-canceling headset

• At least a 25mbps primary internet connection

• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies

• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher

• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Competitive salary

• Work from home

• Prepaid HMO

• Bonuses and incentives

• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from or ).​